Human Resources Administrative Assistant

Responsibilities

• Represents superior in contacts with the public and department employees to provide or obtain accurate information;
• Plans, coordinates and reviews the work of clerical employees to maintain an orderly work flow;
• Performs internal administrative tasks, e.g., interviewing, processing of personnel and payroll records, monitoring contract payment and preparation of departmental budget to reflect current staffing needs;
• Trains or provides training for new unit employees to use office equipment and other office procedures;
• Assists with developing and implementing administrative policies/procedures to ensure compliance with federal, state and county rules and regulations;
• Assists in the preparation and review of financial and state reports, annual budget and other documents as required by federal and state regulations;
• May coordinate departmental grants, develop and implement contracts, special funding projects, fund raisers, etc., prepares required reports thereon;
• May monitor contract funding to ensure accurate payment and ensures that funds are drawn from correct sources;
• Assists subordinate employees with difficult operations to ensure timely completion of work;
• Acts as liaison between department and the Department of Information Technology to assure proper installation and utilization of automated equipment;
• Acts as a troubleshooter by analyzing data, preventing and resolving complex problems for subordinates, supervisors and other employees within the department or unit;
• Supervises and maintains records of operational expenses and revenue to provide data to forecast spending patterns;
• Establishes priorities and coordinates work activities to meet deadlines;
• Recommends changes in methods, procedures and organization to increase efficiency in unit operations;
• May access protected health information (PHI) in accordance with departmental assignments and guidelines defining level of access (i.e. incidental vs extensive);
• Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, email and database software in performing work assignments;
• Plans and organizes the maintenance of office facilities, equipment and supplies;
• May perform other incidental tasks, as required.