Senior Executive Assistant

We are looking for a Senior Executive Assistant to support the Chief Research and Innovation Officer NORAM and their Leadership Team. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced environment, independently problem solves while under pressure, anticipates the needs of company leaders, and has a “get it done” attitude. The Senior Executive Assistant will manage a wide range of advanced administrative and executive support related tasks, will be able to work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling work.

The ability to interact with senior leaders (at all levels in the region and globally) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.

This position is hybrid and can be based in either Louisville, CO or White Plains, NY
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Provide Executive Assistance to The Chief Research and Innovation Officer NORAM and their leadership team, including extensive internal and external calendaring, business travel, large-scale meetings, expenses, and special projects.

Manage the One Buy procurement system for purchase orders related to the needs of the Sr R&I Leadership team, including creating POs, managing associated vendor payments and any other related issues.

Manage demanding calendaring requests across time zones with limited oversight and including calendars of senior executives across multiple locations.

Coordinate and oversee events, including internal team events, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.

Coordinate complex travel and expense reporting using Concur, including the submission of expense reports after each trip or special event.

Contribute to PowerPoint presentations as needed for key meetings such as Town Halls.

Maintain high standards of confidentiality and information security when given access to sensitive information.

Support team to coordinate budget preparation, and to monitor department budget spending status, if requested.

Specific R&I Administrative duties are expected to be completed with minimal supervision, including, but not limited to, department mail, vendor setup and purchase order management, management of office supplies and space, and management of team files in One Drive or Teams. Additional projects will be assigned as needed.

Contribute to the excellent reputation of the company and the Research & Innovation team through professional, friendly and respectful interactions with all internal and external stakeholders.

You will have an associate degree, preferred, and minimum 7 years relevant experience.

You will have the ability to manage a high volume of work, competing priorities, multi-task, and be resourceful in finding answers with little information.

Excellent emotional intelligence and communication skills with the ability to interact & collaborate effectively with others.

Big Picture thinking to anticipate and detect problems and opportunities related to the people and teams being supported.

Speed and decisiveness to make the right moves in high-pressure situations.

Experience in supporting multiple senior leaders simultaneously. Experience and comfort working with executives is critical.

Excellent communicator, both written and verbal, and confidence to share communications on behalf of the Research & Innovation leadership.

Experience using Microsoft Teams is a plus. The ability to adapt to new collaboration and digital technology is a must.

You will have strong skills using Microsoft Word, Excel, Powerpoint, Outlook, CoPilot AI and/or other AI tools, and Power BI.

You will have knowledge of SAP, Concur and One Buy as a plus.

The salary range for this position is $80,000 – $95,000

USD. The exact salary offered will depend on several factors, including the candidate’s relevant experience, geographic…