Executive Assistant White Plains, NY

Office Manager/Executive Assistant

We are looking for an Office Manager/Executive Assistant to support daily office operations and help maintain a high standard of service for clients in White Plains, New York. This position combines executive support, team coordination, client communication, and financial administration in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable managing multiple priorities while partnering with leadership, sales teams, and administrative staff.

Responsibilities:

• Lead and guide administrative team members, providing direction, oversight, and regular feedback on performance.
• Develop customized client proposals in collaboration with sales arborists, ensuring accuracy and timely delivery.
• Manage executive and team calendars, coordinate meetings and conference calls, and respond to incoming correspondence and information requests.
• Monitor key customer accounts, support receivables follow-up, and participate in collection efforts to improve outstanding balances.
• Facilitate recurring accounts receivable discussions and help drive next steps related to payment collection activities.
• Maintain customer records, process payments, create work orders, and support daily sales activity tracking and debriefs.
• Coordinate scheduling for client work, including appointment confirmations, notifications, and communication with internal teams.
• Oversee office operations such as payroll data gathering, supply purchasing, license renewal support, invoicing, budgeting, billing closeout, and general administrative assistance across departments.