Senior Executive Assistant
Listed on 2026-09-21
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Administrative/Clerical
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Management
Who We Are
Vanguardisadynamic,growth-orientedelectricalcontractorwithdeeprootsin
New York Citysince
2007.Wespecializeinlowvoltagetemperaturecontrolsand Building Management Systems (BMS),delivering smart,efficientsolutionsforcommercialandindustrialclientswhilefocusingexclusivelyonintelligentbuildingautomationratherthantraditionalhigh-voltageelectricalwork.
FollowingastrategicpivotduringCOVID,Vanguardexpandedinto Texasandhasgrowntomorethan
250employeesservingclientsacross
New York City ,Westchester County,Dallas-Fort Worth,Austin,San Antonio,andsurroundingmarkets.
Aswecontinuetogrow,weremaincommittedtobuildinganexceptionalculturewherepeopleareempoweredtomakeanimpact,solve problems,andcontributetosomethingbiggerthanthemselves.
Webelieveoperationalexcellencestartswithgreatpeople,andwe'relookingforindividualswhothriveinafast-paced,collaborative environment.
The Senior Executive Assistantservesastheleaderof Vanguard 'sExecutive
Office,ensuringexecutivesupportisdeliveredwithconsistency,excellence,and professionalism.
Thisroleoverseesthe Executive Assistantteamand Front Deskoperationswhileprovidinghigh -levelexecutivesupportandensuringthe
Executive
Officefunctionsefficientlyasthecompanycontinuestogrow.
Executive Office Leadership
- Lead,coach,mentor,anddevelopthe
Executive Assistantteamand Front Desk /Office Administrator. - Conduct onboarding,training,regular one-on-ones,andperformanceevaluations.
- Assign work,balance workloads,andestablishprioritiesacrossthe
Executive
Office. - Reviewworkforquality,accuracy,andconsistencybeforeitreachesexecutiveleadership.
- Fosteracollaborative,service-focusedculturecenteredonaccountabilityandoperationalexcellence.
Executive Support
- Partnerdirectlywithexecutiveleadershiptomanagecalendars,communications,travel,meetings,andconfidentialbusinessmatters.
- Coordinateexecutiveprioritieswhileanticipatingneedsandresolvingconflictsbeforetheyarise.
- Prepareexecutivebriefings,reports,presentations,andmeetingmaterials.
Executive Office Operations
- Develop,document,andcontinuouslyimprove
Executive Officeprocessesand Standard Operating Procedures (SOPs). - Overseeexecutivecalendars,travel coordination,expense reporting,meeting logistics,andadministrativeworkflows.
- Ensureexecutivedocumentation,contracts,andconfidentialrecordsareproperlymaintained.
Team&Cross-Functional Coordination
- CollaboratewithHR,Operations,Accounting,Marketing,anddepartmentleaderstosupportexecutiveinitiatives.
- Coordinatehouseholdvendorsandexternalserviceprovidersinsupportofexecutiveleadership.
- Ensureconsistentcommunicationbetweenexecutiveleadershipandinternalstakeholders.
Strategic Projects
- Leadadministrativeandoperationalprojectsassignedbyexecutiveleadership.
- Identifyopportunitiestoimprove Executive Officeefficiencythroughautomation ,process improvements,andbestpractices.
- Supportcompanyinitiativesrequiringexecutivecoordination.
- 7+yearssupportingC-level executives.
- 2+yearsleadingadministrativeprofessionalsor
Executive
Assistants. - Strong leadership,coaching,andpeoplemanagementskills.
- Exceptionalorganizationalabilities.
- Advanced Microsoft Office proficiency .
- Experiencewithexecutivebudgeting,travel,project management,andconfidentialcommunications.
Base Salary:$105,000–$130,000annually,commensuratewithexperience,qualifications,anddemonstratedsuccess.
Bonus:Performance-basedbonustiedtoindividualandcompanyperformance.
Benefits Include:
- Comprehensive Medical,Dental&Vision Insurance
- 401(k)
- Paid Time Off
- Paid Holidays
- Professional Development Opportunities
- Career Advancementwithinarapidlygrowingorganization
Growth Opportunities:Leadandgrow Vanguard'sExecutive
Officewhileworkingdirectlywithexecutiveleadership,withclearopportunityforcontinuedadvancementasthecompanyscales.
Collaborative Culture:Joinateamthatvaluesaccountability,service,andoperationalexcellence,whereyourleadershipshapeshowthe
Executive
Officesupportstheentireorganization.
Meaningful Work:Yourleadershipwilldirectlystrengthenexecutiveeffectivenessandorganizationalefficiencyatoneofthefastest-growingbuildingautomationcompaniesinthecountry.
Thisjobdescriptionisintendedtodescribethegeneralnatureandlevelofworkbeingperformed.
Itisnotintendedtobeanexhaustivelistofallresponsibilities,duties,andskillsrequired.
Vanguard Maintenance and Electrical ,Inc.reservestherighttomodifythisdescriptionatanytime
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