Administrator, Engineering Design & Technologists, Engineering

Due to continued growth, we are looking for an Engineering Department Administrator to support our team in White Plains, NY. In this role, you will play a critical role in supporting the engineering and operations teams by organizing, extracting, and translating technical data into actionable formats. This position requires a high level of proficiency in Excel, strong attention to detail, and the ability to interpret construction drawings to support estimating, design, and field execution.

This role serves as a bridge between engineering, vendors, and field teams—ensuring accurate data, material alignment, and efficient workflow execution.

• Develop, maintain, and manage advanced Excel spreadsheets, including complex formulas, structured tables, and data validation
• Extract, organize, and standardize data from drawings, notes, and field inputs into usable formats
• Maintain accuracy and consistency across multiple datasets and project files

• Perform detailed site counts from construction drawings (devices, components, quantities, etc.)
• Interpret and extract relevant information from construction documents
• Convert drawing information into Excel-based tools and summaries for internal and field use
• Support engineering team with document preparation and data structuring
• Request and compile vendor quotes for materials and equipment
• Review part numbers and ensure alignment with project specifications
• Communicate with vendors regarding product details, pricing, and availability
• Assist in building and maintaining material lists and Bills of Material (BOMs)

• Collaborate with Engineering, Project Management, and Field Teams
• Support pre-construction and execution efforts through organized data delivery
• Assist in developing standardized tools, templates, and workflows

• Advanced proficiency in Microsoft Excel (formulas, tables, data manipulation)
• Strong analytical and organizational skills
• Ability to manage multiple priorities simultaneously

• Experience reading construction drawings
• Familiarity with site takeoffs / device counts
• Experience with Bluebeam Revu and/or AutoCAD
• Background in construction, fire protection, or security systems

• Detail-oriented and structured
• Strong problem-solver
• Self-driven and proactive
• Comfortable in a fast-paced environment
• Ownership mindset over accuracy and deliverables

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

Equal Opportunity Employer, including disabled and veterans.