Cost Controls Analyst at White Plains, NY

Job Title:
Cost Controls Analyst

Location:

White Plains, NY
Duration: 12 Months (Possible Extension)

Job Functions & Responsibilities

• Portfolio Cost Control:
Support cost management activities by tracking project expenditures, preparing journal entry adjustments, performing manual interest calculations, and generating portfolio-level cost reports.

• Billing and Invoice Processing:
Contribute to the accurate and timely preparation of high volume monthly billings and invoices using SAP, Primavera, PDF tools, and Teams Planner.

• Reconciliation:
Conduct routine portfolio and project-level cost control accounting, including variance analysis (budget vs. actuals) and financial system reconciliations. Research and resolve discrepancies related to payments and revenue postings.

• Project Closeouts:
Execute final reconciliations and cost recovery activities for completed projects. Prepare complete and accurate Closeout Memo Packages in accordance with departmental guidelines.

• Billing Discrepancy Resolution:
Maintain organized and accurate billing records. Assist with resolving billing-related inquiries and discrepancies for internal stakeholders and external customers.

• Accounts Payable Support:
Assist with invoice processing, purchase order corrections, and verification of available PO funding. Request additional funding when required to support accurate payments.

• Reporting:
Assist with monthly performance reports, budget tracking, and cost monitoring. Support data organization and analysis using Excel, Teams Planner, and Procore.
• Account Maintenance:
Update client billing records, project hour tracking, and payment history information across relevant systems.

• Compliance:
Review and verify budget requests against approved purchase orders and contract values. Assist in the monthly accrual review process to ensure accurate financial reporting.

• Departmental Workflows and Transitions:
Support the department in system migrations, process transitions, and implementation of new platforms and workflows. Ensure timely and accurate execution of related tasks.

Skills

•

Experience:

Background in cost controls, billing, accounts receivable, accounts payable, accounting, or general ledger maintenance.

• Analytical

Skills:

Strong analytical and auditing abilities to interpret financial data and resolve complex cost and billing discrepancies.

• Technical Proficiency:
Advanced Microsoft Excel skills (including Pivot Tables and lookup functions), as well as proficiency with PDF tools, Teams Planner, SharePoint, Procore, Word, and Outlook.

• Systems Knowledge:
Hands on experience using SAP and Primavera.

•

Core Competencies:

Highly organized, detail oriented, and capable of managing complex billing processes under tight deadlines. Strong verbal and written communication skills with the ability to manage time effectively.