Cost Controls Analyst

Job Details:
Job Title:
Cost Controls Analyst
Duration: 12 Months (Possible extension)
Location:
White plains, NY
Pay Range: $45.00 - $48.00 hr. on W2
Hybrid role 3 days onsite 2 day remote

Schedule:
Monday through Friday 7.5-hour workday with .5-hour unpaid lunch, paid for time worked only

Project Overview
The role supports the Portfolio Cost Controls function within the Cost Control group by performing comprehensive cost analysis and reconciliations, managing high volume billings, processing accounts payable invoices, and completing monthly accrual reviews. Responsibilities also include verifying budget compliance, reviewing purchase orders, performing manual interest calculations, coordinating project closeouts, and supporting departmental workflows. The position requires a high level of accuracy, timely completion of all deliverables, and strong adherence to established financial controls and deadlines.

Job Functions & Responsibilities

• Portfolio Cost Control:
Support cost management activities by tracking project expenditures, preparing journal entry adjustments, performing manual interest calculations, and generating portfolio-level cost reports.

• Billing and Invoice Processing:
Contribute to the accurate and timely preparation of high volume monthly billings and invoices using SAP, Primavera, PDF tools, and Teams Planner.

• Reconciliation:
Conduct routine portfolio and project-level cost control accounting, including variance analysis (budget vs. actuals) and financial system reconciliations. Research and resolve discrepancies related to payments and revenue postings

• Project Closeouts:
Execute final reconciliations and cost recovery activities for completed projects. Prepare complete and accurate Closeout Memo Packages in accordance with departmental guidelines.

• Billing Discrepancy Resolution:
Maintain organized and accurate billing records. Assist with resolving billing-related inquiries and discrepancies for internal stakeholders and external customers.

• Accounts Payable Support:
Assist with invoice processing, purchase order corrections, and verification of available PO funding. Request additional funding when required to support accurate payments.

• Reporting:
Assist with monthly performance reports, budget tracking, and cost monitoring. Support data organization and analysis using Excel, Teams Planner, and Procore.

• Account Maintenance:
Update client billing records, project hour tracking, and payment history information across relevant systems.

• Compliance:
Review and verify budget requests against approved purchase orders and contract values. Assist in the monthly accrual review process to ensure accurate financial reporting.

• Departmental Workflows and Transitions:
Support the department in system migrations, process transitions, and implementation of new platforms and workflows. Ensure timely and accurate execution of related tasks.

Skills

•

Experience:

Background in cost controls, billing, accounts receivable, accounts payable, accounting, or general ledger maintenance.

• Analytical

Skills:

Strong analytical and auditing abilities to interpret financial data and resolve complex cost and billing discrepancies.

• Technical Proficiency:
Advanced Microsoft Excel skills (including Pivot Tables and lookup functions), as well as proficiency with PDF tools, Teams Planner, SharePoint, Procore, Word, and Outlook.

• Systems Knowledge:
Hands on experience using SAP and Primavera.

•

Core Competencies:

Highly organized, detail oriented, and capable of managing complex billing processes under tight deadlines. Strong verbal and written communication skills with the ability to manage time effectively.

Education & Certifications
College degree, preferably in related financial field

EEO Employer
Lance Soft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Lance Soft makes hiring decisions based solely on qualifications, merit, and business needs at the time.