Human Resources Coordinator

New Castle Building Products (NCBP) is a privately owned distributor of building materials. With 20+ locations spanning from Massachusetts to Maryland, our success is built on exceptional customer service, operational efficiency, and a strong commitment to our seven core values:
Caring, Urgency, Teamwork, Honesty, Flexibility, Accountability, and Passion. At NCBP, we seek individuals who are eager to grow, collaborate, and embody these values.

We are currently seeking a qualified HR Coordinator to join our team at our White Plains, NY location. The HR Coordinator provides administrative and operational support to the Director of Human Resources and the HR team. This role supports key HR functions such as payroll, benefits administration, employee records, onboarding and offboarding, compliance, and HR systems. The ideal candidate is organized, detail-oriented, and maintains a high level of confidentiality and professionalism.

• Maintain complete and compliant employee personnel files, including I-9 documentation, emergency contacts, and policy acknowledgments.
• Coordinate with the Fleet Manager to ensure DOT compliance documentation (licenses, certifications, required records) is current.
• Administer employee benefits, including enrollments, changes, terminations, and open enrollment support; respond to employee benefit inquiries.
• Support onboarding and offboarding processes by preparing documentation, coordinating background checks, processing system access, and ensuring completion of required forms.
• Order, track, and manage company-issued property such as phones, fuel cards, EZ-Pass, business cards, and system access.
• Assist with workers’ compensation audits, salary and performance review documentation, and compliance reporting.
• Provide administrative support to the Health & Wellness Committee.
• Perform general HR administrative duties including filing, record retention, document preparation, and audit support.
• Maintain and update HR content on the company intranet.

• Provide administrative support to the Recruiting team throughout the hiring process.
• Prepare and process offer letters, pre-employment paperwork, and background check requests.
• Support onboarding preparation by ensuring new hire documentation is complete and submitted timely.
• Respond to candidate inquiries and route questions to recruiters as appropriate.

• Associate’s degree or equivalent work experience required.
• 2+ years of experience in HR administration or office support role.
• Working knowledge of HR processes, benefits administration, and employment documentation.
• Strong organizational skills with high attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Strong communication and interpersonal skills.

• Competitive pay based on experience.
• Paid vacation and holidays.
• Comprehensive health benefits (Medical, Dental, Vision, Life Insurance).
• 401(k) plan with discretionary employer match.
• Opportunities for advancement and professional development.
• Casual, yet professional work environment rooted in respect and collaboration.

Wage Range: $26 - $34/hour plus additional benefits. In compliance with applicable law, this range is a good faith estimate based on potential employee qualifications, operational needs and other considerations permitted by law.