Project Office Administrator

Job Title: Project Office Administrator

Location: White Plains, NY

Duration: 12-Month Contract (Potential for Extension Based on Performance and Business Needs)

Schedule: Monday–Friday | 7.5-hour workday (30-minute unpaid lunch)

Candidates Must be local to the Tri-State area (NY, NJ, CT).

No C2C Inquiries!

ASAP is hiring on behalf of our client for a Project Office Administrator to support Project Delivery technology and business transformation initiatives within a utility organization.

This role supports the administration and implementation of Project Management Information Systems (PMIS) and business transformation initiatives within a Utility Project Delivery environment. Key initiatives include PMIS product management, enhanced reporting, and modernization of department tools, technology, and procedures.

The ideal candidate will have direct experience with analytics and document control within a construction or engineering office and will provide both technical and administrative support to ensure efficient day-to-day system and user operations.

• Provide technical and administrative support for Utility Project Delivery systems and technology.
• Maintain system administration guides and manage standard operating procedures (SOPs).
• Oversee user access management.

• Support implementation of department systems and processes.
• Provide user support and training.

• Develop and maintain standard project delivery reports.
• Leverage digital tools and automation technologies.
• Support data management best practices and ensure compliance with organizational policies.

• Provide project coordination support for team initiatives and special projects.
• Assist with planning, progress reporting, document control, and stakeholder support.

• Procore experience required (certifications preferred).
• Power BI experience required (strong analytics background).
• Experience with PMIS software systems.
• Advanced reporting skills (Power BI, DAX, API, SQL, etc.).
• Strong product and project management skills.
• Comfortable with public speaking, training, and presentations.
• Understanding of PMI and Construction Industry Institute best practices.
• Proven ability to work cross-functionally and engage stakeholders at all levels.

• Bachelor’s degree required (military experience accepted in lieu of degree).
• Minimum 5 years of relevant experience preferred.
• Experience in construction or engineering office environments strongly preferred.