Director, Regulatory Compliance Specialist, Management

The 401(k) Plan Administrator is an office-based leadership role responsible for the strategic oversight, governance, and administration of the Company’s 401(k) Plan, supporting approximately 20,000 employees nationwide. This hands‑on leader ensures the effective management, regulatory compliance, and operational integrity of the plan while delivering a high level of service to participants and stakeholders.

The Administrator oversees all plan administration and customer service functions, including but not limited to:

• Ensuring the 401(k) Plan is operated in strict accordance with Plan Documents and maintaining all required plan documentation
• Ensuring compliance with applicable federal and state laws and regulations, including IRS, ERISA, and DOL requirements, and overseeing the timely and accurate completion of all required reporting and filings
• Overseeing annual compliance testing, government filings (including Form 5500), and required participant notices
• Documenting, maintaining, and continuously improving administrative procedures to enhance efficiency, accuracy, and internal controls
• Serving as the primary point of contact for plan vendors, recordkeepers, trustees, auditors, and external advisors
• Conducting regular data audits to analyze payroll and 401(k) plan data, including auditing payroll deductions for deferrals, loan repayments, eligibility status changes, and related transactions
• Approving hardship withdrawals and termination distributions in accordance with plan provisions
• Ensuring accurate eligibility tracking and vesting calculations for rehires and acquired employees
• Coordinating plan mergers and acquisitions, including due diligence, integration, and compliance alignment
• Partnering with the Benefits Administrator and Payroll teams to ensure seamless plan operations and accurate data flow
• Collaborating with the recordkeeper to design and implement robust employee communication and education strategies

The Administrator serves as a key fiduciary partner, ensuring the plan operates in the best interest of participants while aligning with company objectives and industry best practices.

• Minimum of ten (10) years of experience managing 401(k) plans, including compliance, regulatory filings, and audit oversight (IRS/ERISA/DOL)
• Strong knowledge of retirement plan governance and fiduciary responsibilities
• Advanced proficiency in spreadsheet and data analysis tools; ability to analyze and audit large data sets
• Experience working with HRIS systems and/or external payroll providers
• Experience supporting plan mergers and acquisitions preferred
• Advanced degree preferred
• SHRM-SCP/SHRM-CP, SPHR/PHR, or other relevant industry certification preferred

At Mavis, we understand that our people drive our success. We provide our team members with competitive weekly salary, a good working environment and an excellent combination of additional benefits like health, dental, life and vision insurance, a 401(k) retirement savings plan with employer match, paid vacations, paid time off, paid holidays, life insurance, on-the-job training, and opportunities for career growth and advancement.