Administrative Assistant

Administrative Assistant

Part‑time position in Whitefish, Montana, with an average of 25 hours per week and an increased schedule of 30–40 hours during tax season (Feb 1 – Apr 15) and additional hours as needed to cover full‑time administrative assistant absences.

Work closely with a variety of business clients while supporting the internal accounting team. Responsibilities include attending to client greetings, managing the multi‑line telephone system, arranging appointments, handling mail duties, maintaining petty cash and expense logs, and assisting with bank deposits.

• Greet clients and direct calls appropriately; retrieve messages from office voicemail.
• Maintain mail duties for incoming and outgoing mail.
• Maintain petty cash and expense logs; handle faxing, scanning, and client return pickup.
• Assist or prepare daily bank deposits.
• Set up new client files and maintain an efficient filing system.
• Prepare requested correspondence and assist with special project assignments such as client tax organizers, tax return and financial statement assembly, and other reports.
• Troubleshoot and arrange for office equipment maintenance; maintain supplies of internal forms and miscellaneous supplies.
• Assist with or have full Time & Billing responsibilities, including reconciliation of time, overtime calculation, expense coding & entering, invoicing, statements, payment processing, and reports.
• Run errands and perform housekeeping duties to keep the front office and employee kitchen area clean and professional.
• Perform other duties, responsibilities, and activities as assigned.

• High school diploma; higher education preferred, or a combination of qualifications and equivalent clerical or office experience.
• 1+ year of administrative experience in a mid‑size office, accounting firm, or similar work environment.
• Candidate must successfully pass a background check.

• Proficient in Microsoft Office, data entry, and time and billing software.
• Competent with a multi‑line telephone, office automated systems, and a 10‑key calculator.
• Excellent planning, decision‑making, and organization skills, with ability to handle multiple tasks simultaneously.
• Excellent verbal, written communication, and customer service skills.
• The ability to be self‑directed and a team member.
• Comply with established work hours and be able to work overtime when dictated by client and business needs.

• 401(k) with safe‑harbor and profit‑sharing employer contributions.
• Health, dental, vision and HSA contributions.
• Early Friday afternoons off (May – December).
• PTO and paid holidays.
• Paid CPA licensing and continuing education.
• Career growth and advancement opportunities.
• Supportive and collaborative team environment.
• Opportunity to live and work in beautiful Montana.

JCCS employees must maintain a positive work atmosphere through communication and courteous behavior toward clients, co‑workers, supervisors, and management. One primary responsibility is to maintain confidentiality; any information relating to clients, the Firm’s internal operations, or staff must not be disclosed during or after employment with JCCS.