Receptionist, Administrative​/Clerical

We are looking for a professional, quick learner, to assist the front end of our facility.

• Greeting and Assisting Visitors:
  Welcoming visitors, residents, and family members with a friendly and helpful attitude. Providing information about the nursing home’s services, visiting hours, and relevant policies.
• Answering Phones and Managing Inquiries:
  Handling incoming phone calls, taking messages, and directing calls to the appropriate staff members or departments. Addressing inquiries about the facility, resident status, and general information.
• Check-in and Check-out Procedures:
  Managing the sign-in and sign-out process for visitors, ensuring they follow the established protocols. Logging visitors’ details and issuing visitor badges.
• Scheduling Appointments:
  Assisting in scheduling appointments for residents to meet with medical staff, therapists, or other healthcare professionals.
• Mail and Package Handling:
  Receiving, sorting, and distributing incoming mail and packages. Arranging outgoing mail and packages for pickup or delivery.
• Maintaining Records:
  Keeping accurate records of visitors, deliveries, and appointments. Updating resident information and ensuring confidentiality of sensitive data.
• Assisting Residents:
  Providing basic assistance to residents, such as helping them with forms, directing them to common areas, or answering general questions.
• Coordinating with Staff:
  Communicating with nursing home staff, including nurses, caregivers, and administrators, to ensure effective coordination of activities and information.
• Maintaining Reception Area:
  Keeping the reception area clean, organized, and presentable. Ensuring that reading materials and other amenities for visitors are readily available.
• Technology and Administrative Support:
  Utilizing computer systems and software to manage resident records, appointments, and other administrative tasks. Assisting with data entry and paperwork as needed.
• Crisis Management:
  Being prepared to handle difficult or upset visitors in a professional and empathetic manner.
• Adherence to Policies and Regulations:
  Ensuring compliance with nursing home policies, safety guidelines, and relevant regulations.