Substitute School Secretary

Substitute School Secretary

WHITEFISH SCHOOL DISTRICT 44 Whitefish School District - Whitefish, Montana Open in Google Maps

This job is also posted in WHITEFISH SCHOOL DISTRICT 44

Job : 5874822

Final date to receive applications: Posted until filled

Posted: Aug 06, 2026 6:00 AM (UTC)

Starting Date: Immediately

WHITEFISH SCHOOL DISTRICT

Substitute School Secretary

Principal

Performs a variety of confidential secretarial, clerical, and administrative responsibilities necessary for an efficient and effective school office. Assists the Principal and school staff in the performance of responsibilities so that a safe, healthy, and welcoming learning environment and effective instruction are provided for all students. Serves as a primary point of contact for administrative personnel, teachers, support staff, and the public, employing discretion and independent judgment to resolve concerns efficiently.

Puts the safety, health, and well-being of students at the forefront of all actions, job responsibilities, and decisions and performs all duties in alignment with the District’s Strategic Plan.

• Education:
  
  High school diploma or equivalent.
• Experience:
  
  One year of prior service demonstrating responsible office experience, preferably in a school district.

• Courses in office organization or secretarial skills, or any combination of training and/or experience that provides the desired knowledge and abilities.
• Work efficiently and with a service-oriented attitude under stressful situations with constant interruption.
• Change and adapt office procedure and details in concert with the needs and requirements of the administrator and the District.
• Understand and apply complex policies and rules.
• Maintain cooperative working relationships with those contacted in the course of work.
• Efficient keyboarding skills with minimal errors.
• Ability to handle stressful situations.
• Ability to maintain confidentiality of employment and student matters.
• Ability to effectively manage time and responsibilities.

• Attendance Monitoring & Student Discipline Support
  • Supervise & Enforce:
    Supervise attendance record keeping and report production; monitor student attendance and enforce district policies, state, and local laws regarding attendance.
  • Intervention & Resolution:
    Work directly with students to resolve attendance problems.
  • Disciplinary Action:
    Assign appropriate disciplinary actions for attendance violations, develop daily detention rosters, and monitor attendance at detention.
  • Committee Participation:
    Participate actively in the Attendance Appeal Committee, assisting the Assistant Principal.
  • Communication:
    Maintain clear communication concerning attendance to students, parents, and appropriate local agencies. Gather and prepare appropriate attendance/accounting information.
• Administrative, Secretarial & Office Operations
  • Administrative Support:
    Serve as secretary to the superintendent, principal, or other administrators, performing a wide variety of secretarial and clerical duties for administrative personnel, teachers, and support staff.
  • Correspondence & Materials:
    Independently compose, type, proofread, and prepare letters, memoranda, bulletins, reports, records, questionnaires, and handbooks from general instructions, rough drafts, marginal notes, or oral instructions.
  • Data & Systems Management:
    Establish, maintain, and monitor accurate, neat, and efficient electronic and manual filing systems using numerical, alphabetical, and subject-matter organization. Post information, check records, file, and alphabetize rapidly and accurately.
  • Calendar Management:
    Coordinate and maintain multiple calendars, including school administrator(s), school facility events, site, master, school website, and district events.
  • Public Relations:
    Greet and interact with the public, staff, students, and parents with appropriate, positive, and welcoming telephone etiquette and proper voice inflection. Employ discretion and independent judgment when directing…