Staff Accountant

• Position Type: PROFESSIONAL 12 MONTH/ STAFF ACCOUNTANT
• Date Posted: 6/23/2026

Position Definition: The Staff Accountant – Accounts Receivable shall be responsible for coordinating and carrying out all fiscal activities associated with Accounts Receivable functions including "cash" receipts/handling and invoice creation.

Relationship: The Staff Accountant – Accounts Receivable shall directly report to the Director of Business Services.

• Bachelor's degree in Accounting, Business Administration, or related field preferred.
• Associate degree in Accounting, Business Administration, or related field with a minimum of two (2) years of Accounts Receivable experience required.
• Equivalent combination of education and relevant experience may be considered.

• Demonstrates knowledge of accounts receivable process.
• Demonstrates advanced proficiency using Microsoft Office Suite and other software packages for use in the Business Office Department.
• Demonstrates the ability to work collaboratively with external and internal stakeholders.
• Demonstrates the ability to maintain complete confidentiality.
• Demonstrates excellent interpersonal skills, demonstrated by patience, understanding, and congeniality.
• Demonstrates excellent oral and written communication skills.
• Demonstrates organizational skills and time management skills, providing for productivity, accuracy, and attention to detail in the carrying out of all duties, tasks, and responsibilities with minimal supervision.
• Demonstrates the ability to prioritize assigned tasks.
• Completes tasks with attention to detail and accuracy.
• Demonstrates the ability to work independently and maintain departmental deadlines.
• Demonstrates the ability to make professional decisions.
• Demonstrates the ability to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Possesses the skills to provide the highest level of customer service, with patience and knowledge of the department's services.
• Ability to attend work regularly at assigned work hours subject to lawful leave rights and responsibilities.

• Ability to stand, bend, stoop, sit, lift, reach, communicate (vision, hearing, and speech), and carry or convey sufficient weight to safely and effectively carry out functions, duties, and responsibilities.
• Ability to independently ambulate in and around work areas.
• Ability to travel to and from assigned work locations without employer support.
• Ability to travel on and/or drive a CLIU #21 vehicle.
• Ability to exhibit appropriate manual dexterity to effectively carry out functions, duties, and responsibilities.

The Staff Accountant-Accounts Receivable will have the authority to perform all functions listed below in accordance with established policies and procedures.

To perform this job successfully, an individual must be able to perform each essential function/duty/responsibility at acceptable standards. In accordance with both state and/or federal law, reasonable accommodation will be considered upon employee request.

• Processes billing invoices and revenues through the Fund Accounting system for all CLIU #21 external invoicing.
• Distributes or mails copies to customers and department contacts.
• Receives custody of all cash, coin, checks and money orders from the Business Office Administrative Assistant, matches payments against open invoices, and promptly records receipts in the fund accounting system.
• Investigates payments received without supporting backup to determine proper application of payment.
• Prepares periodic bank deposits for all CLIU #21 and Carbon Lehigh Special Needs Children's Foundation receipts for review by Director of Business Services.
• Prepares and processes remote bank deposits and/or travels to bank(s) to make physical deposit of funds, as necessary.
• Monitors and records all CLIU #21 revenues received electronically via ACH deposits prior to the monthly bank reconciliation.
• Mantains up-to-date accounts receivable system, processing new invoices and payments on open invoices in a timely manner.
• Performs invoice aging analysis, monthly collection process on aged receivables, and reporting activities according to specific deadlines.
• Reconciles the general ledger Accounts Receivable accounts on a monthly basis.
• Files payment records promptly and maintains accurate accounts receivable files accurately.
• Complies with established departmental and CLIU #21 policies and procedures.
• Investigates and resolves customer and staff inquiries regarding invoices.
• Reviews accounts receivable transactions for budget code accuracy.
• Prepares journal entry adjustments as needed.
• Communicates with customers via phone, email, mail, or personally in a timely and professional manner.
• Initiates refunds where appropriate due to duplicate payment or cancelled services and submits to accounts payable accountant for check issuance.
• Prepares weekly checks for utilities, insurance premiums, credit card…