VP Finance & Administrative Services

Job Title

Vice President for Finance and Administrative Services

$140,243 – $167,555

Exempt

The Vice President for Finance and Administrative Services is the chief financial officer of the College, with responsibility for leadership and policy development for financial planning, budgeting, accounting and procurement services, business operations, risk management, and facilities management. As a member of the President’s Executive Team and Cabinet, participates in the development of institutional objectives, strategies, policies, analysis, and plans. Supervises staff and oversees the following administrative organizations: accounting, operations and maintenance, business office, public safety, and human resources.

Also is responsible for the College’s facility and liability insurance and the 403(b) Oversight Committee. Maintains an ongoing business and organizational relationship with the appropriate officials and employees of federal, state, community, school district and other educational institutions, and other business entities and organizations which have financial or legal relationships with the College. Negotiates with external organizations and builds relations with banks, bondholders and other sources of financing and financial services.

Leads a customer service oriented division of finance and operations to serve internal and external customers. Utilizes excellent oral and written communication skills and excellent interpersonal skills with students, faculty, staff members and the Board of Trustees and the community. Actively participates in College activities and represents the college in the community as a member of the College’s Executive Team.

The Vice President for Finance and Administrative Services reports directly to the President.

Directly supervises the Controller, Director of Budgeting & Purchasing, Director of Facilities Management, Safety/Emergency Management Coordinator and Executive Director of Human Resources.

Advises the President and other members of the College’s leadership team on matters related to financial and administrative functions.

Works with the VP of Enrollment Management & Sites to set the projected enrollment for credit hours.

Assures proper fiscal and budgetary management of all operations and services of the College.

Responsible for the implementation of the planning and budget cycles in preparing and updating the College’s annual budgets in accordance with the College Planning and Assessment budgetary cycle.

Oversees the timely preparation of College's annual operating and capital budgets, including the production of all related internal and external documentation, for review and approval, where applicable, by the Board of Trustees and the sponsoring school districts.

Maintains expertise in federal and state policies and regulations as they pertain to the community college.

Maintains a firm understanding of the PA Department of Education funding requirements and recommends policies and procedures that ensure the College is in compliance with the funding requirements; and coordinates the accurate accounting of reimbursable FTEs and economic development FTEs.

Ensures compliance with rules and regulations and financial reporting compliance for all externally funded grants, contracts and special projects.

Provides oversight of financial transactions to assure accuracy of internal and external financial reports and to assure compliance with all college policies and procedures.

Provides modeling and financial forecasts.

Oversees and maintains an effective and efficient system of internal controls validated through internal audit procedures.

Prepares and administers the capital equipment and lease expense budgets.

Oversees the coordination and assists with all activities of the external auditors, all year end accounting functions and the preparation of all audit schedules.

Responsible for compilation of financial data, reports and analysis for the collective bargaining process and serves on the Negotiations Committee.

Responsible for all data and compliance with new Bond issues as well as…