Administrative Associate

About the Company

Cérélia operates a state‑of‑the‑art commercial bakery and production facility in Whitehall, Ohio, a 150,000‑square‑foot plant that opened in September 2021 and serves as the U.S. manufacturing hub for the Jus‑Rol brand. Our Whitehall facility specializes in ready‑to‑bake chilled dough products—including pizza dough, pie crusts, puff pastry, and cookie dough—and continues to expand with new product lines to support national growth. Team members enjoy modern onsite amenities such as a fitness center and EV charging stations, all within a clean, innovative, and fast‑growing environment.

While our Whitehall plant is new, Cérélia’s roots trace back to 1974, evolving from a France‑based bakery into an international leader in dough innovation. As we grow, our people grow with us—if you’re passionate about doing meaningful work with a company on the rise, we’d love to hear from you.

The Administrative Associate supports site operations by providing comprehensive, reliable, and timely administrative and operational assistance in a fast‑paced manufacturing environment. This role is responsible for scheduling and planning, travel arrangements, visitor coordination, data entry, transcription, expense processing, and customer communication management. Success in this position requires strong attention to detail, proactive follow‑through, adaptability, and the ability to manage multiple priorities while supporting diverse stakeholders and maintaining production‑focused operations.

This Administrative Associate role is based fully onsite in Whitehall, Ohio. Core business hours are from 8:00 am - 5:00 pm Mon - Friday.

• Provide comprehensive administrative and operational support to ensure smooth, efficient, and professional daily site operations in a fast‑paced manufacturing environment.
• Serve as a trusted administrative partner to site leadership
  , demonstrating strong executive presence, professionalism, and sound judgment, and supporting C‑suite interactions during site visits and through coordination with international administrative partners.
• Communicate confidently and professionally with site leaders, managers, employees, visitors, vendors, and external partners in person, by phone, email, and video.
• Prepare, distribute, and track meeting agendas, materials, minutes, and follow‑up actions while maintaining strict confidentiality of sensitive information.

• Manage complex scheduling and calendar coordination for site leadership, proactively resolving conflicts and prioritizing operational needs.
• Coordinate leadership meetings, site visits, and cross‑functional discussions, ensuring logistics, materials, and follow‑through are completed accurately and on time.
• Act as a liaison between site leadership and internal teams to support clear communication and timely execution.

• Coordinate domestic and international travel arrangements, including itineraries, lodging, ground transportation, and policy compliance; manage changes as needed.
• Support onsite leadership visits and executive engagements by coordinating visitor access, security requirements, meeting space, and hospitality.
• Plan and support meetings, trainings, and events, including catering, room setup, materials, and headcount coordination.

• Perform accurate data entry, transcription, and record maintenance across systems and spreadsheets, ensuring data integrity and confidentiality
  .
• Follow up with internal and external stakeholders to obtain required or time‑sensitive information.
• Analyze administrative or operational data and prepare clear, professional PowerPoint presentations and summaries for leadership review based on requirements.
• Maintain organized and secure digital and physical filing systems; conduct quality checks to ensure accuracy and completeness.

• Prepare, process, and reconcile expense reports and vendor invoices with accuracy and discretion.
• Verify purchase orders, receipts, and related financial…