Grants/Evaluation Coordinator
Listed on 2026-05-30
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IT/Tech
Data Analyst
POSITION: GRANTS/EVALUATION COORDINATOR
CLASSIFICATION CODE: EXEMPT FULL TIME
DEPARTMENT: PREVENTION SERVICES
REPORTS TO:
GRANTS/DATA PROGRAM MANAGER
The Grants/Evaluation Coordinator supports the effective management of grants and program data across Apache Behavioral Health Services (ABHS). This role ensures compliance with federal, state, and tribal requirements, maintains accurate and secure databases, and provides timely reporting to funders and internal leadership. The coordinator assists in preparing proposals, managing deadlines, and supporting program teams with the data and documentation needed to demonstrate program effectiveness.
The role is responsible for designing, implementing, and managing the evaluation plan for grants. This role ensures all program objectives, deliverables, and outcomes are accurately measured and reported in compliance with grant requirements. The coordinator provides data-driven insights to guide decision‑making, ensure accountability, and support continuous improvement of grant‑funded initiatives. This position works closely with the Grants/Data Program Manager and strengthens Prevention Services by maintaining data integrity, supporting timely reporting, and ensuring that grant‑funded activities are consistent with program goals and funder expectations.
and Responsibilities
- Develop comprehensive evaluation frameworks aligned with grant goals and objectives.
- Establish measurable outcomes, performance indicators, and data collection methods.
- Ensure evaluation plans meet federal, state, and compliance requirements.
- Collect qualitative and quantitative data from multiple stakeholders, including schools, staff, and community partners.
- Conduct surveys, interviews, focus groups, and site visits as needed.
- Use statistical and analytical methods to evaluate program effectiveness, efficiency, and impact.
- Prepare timely evaluation reports for leadership and stakeholders.
- Ensure accuracy and transparency in data reporting.
- Document progress toward grant objectives and provide recommendations for program improvement.
- Work closely with program managers, program staff, and fiscal teams to align evaluation with program operations.
- Provide technical assistance and training to staff on data collection and reporting procedures.
- Communicate evaluation findings in clear, accessible language for diverse audiences.
- Assist the Grants/Data Program Manager with proposal development, including compiling attachments, formatting narratives, and verifying compliance with funder guidelines.
- Maintain updated grants calendar for Final date to receive applicationss, reporting schedules, and site visit requirements.
- Gather and organize programmatic and financial information to support accurate grant reporting.
- Ensure supporting documentation (e.g., outcome data, success stories, budget attachments) is complete and ready for submission.
- Develop, manage, and maintain spreadsheets to track budgets, outcomes, timelines, and compliance deliverables; create and troubleshoot equations and formulas to ensure accuracy.
- Utilize Microsoft Office Suite (Excel, Word, Outlook, Planner, To‑Do List, SharePoint, Teams, One Drive, etc.) and other tools to organize, store, and manage documentation electronically.
- Support the development of digital filing systems to improve efficiency, accessibility, and compliance with record retention standards.
- Produce required reports for funders, including both narrative updates and quantitative data.
- Assist with using or customizing technology‑based tools (databases, apps, or dashboards) to streamline reporting and documentation processes; demonstrate willingness and ability to learn new software.
- Conduct quality checks on data to ensure accuracy, confidentiality, and compliance.
- Assist grant program staff with data collection tools, tracking systems, and reporting templates.
- Support documentation for special projects, community outreach, and program initiatives.
- Provide logistical…
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