Admissions Administrator

Reports to:

Associate Vice President of Admissions Compensation: $24.00 - $25.50 per hour General Purpose of the Job

The Admissions Administrator provides essential administrative, operational, and data‑processing support to the Office of Admissions. This role is responsible for managing admissions documentation, ensuring accurate and timely data entry into institutional systems, maintaining organized digital records, and supporting daily office operations. The Admissions Administrator also provides direct administrative assistance to the AVP of Admissions, helping ensure efficient workflows and high‑quality experience for prospective students.

This position is part of the Admissions Leadership team.

• Process admissions documents, transcripts, and supplemental requirements in a timely and accurate manner.
• Verify completeness and accuracy of applicant files and follow up on missing documents as needed.
• Upload, index, and maintain digital records within the admissions CRM and SIS.
• Ensure compliance with FERPA, institutional policies, and document retention standards.

• Enter and update applicant data, application statuses, and communication logs within the CRM and SIS.
• Perform regular audits to ensure data integrity, accuracy, and consistency across systems.
• Maintain organized electronic systems for easy retrieval and reporting.
• Support the creation of reports, lists, and summaries for internal stakeholders as requested.

• Manage Admissions email box and phone inquiries and direct them appropriately, occasional front desk coverage.
• Assist with admissions events, orientations, information sessions, and other meetings.
• Coordinate supply ordering, mail distribution, and other office logistics.
• Collaborate with admissions advisors, student services, financial aid, and other departments as needed.

• Prepare, track, and submit expense reports on behalf of the AVP.
• Provide general administrative support as needed to help optimize the AVP’s workflow and priorities.

Must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

Monday to Friday, this position offers a combination of onsite and hybrid days based on the needs of the department. Occasional Saturdays required.

This job has no supervisory responsibilities.

• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams, and PowerPoint).
• Experience with CRM systems;
  Salesforce Education Cloud or similar platform preferred.
• Experience with SIS systems;
  Jenzabar or similar platform preferred.
• Comfortable with data entry, data auditing, and navigating multiple systems simultaneously.
• Ability to generate and format reports, spreadsheets, and tracking documents.
• Familiarity with document management and digital filing systems.
• Ability to learn new software and tools quickly, including SIS, call center/telephony systems (e.g., Five9), and workflow management tools.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• High level of accuracy and attention to detail in all tasks, especially data‑related work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent interpersonal skills and a professional, customer‑service–oriented demeanor.
• Ability to work both independently and collaboratively within a fast‑paced team environment.
• Strong written and verbal communication skills.
• Adaptability and flexibility when processes, priorities, or technologies evolve.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The…