Facilities Administrative Assistant

Facilities Administrative Assistant

Facilities Administrative Assistant assist with keeping office and workplace operation by handling administrative tasks, coordinating facilities and vendors, and supporting facilities department daily activities.

Salary Range: $20.00 - $23.00/hr.

The essential functions include, but are not limited to the following:

• Coordinate Facilities office by managing service tickets
• Tracking Daily Records
• Communicating with Vendor & Contractors
• Answer phone calls, emails and service requests related to Facilities
• Oversee supply ordering from multiple vendors while maintaining accurate inventory levels for both departments Facilities & Janitorial.
• Process purchase orders and Purchase Requisition s using IFS database.
• Obtain quotes & cost estimates for various special projects.
• Attend monthly Safety training & trained both Facilities & Janitorial Department Personnel.
• Closed training record on QT9 Database
• Process employees' time sheets, absence reports, missed punches, missed meal breaks, adjust schedule, review employee timecards & approved timesheets submit to HR bi-weekly.
• Maintain schedules updated for shop trash disposal, clean up, and landscaping schedule.

• High School Diploma or Equivalent
• 1-3 years of administrative experience or office experience
• Basic computer skills (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Ability to Multitask and manage priorities

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

• Prolonged periods of sitting, standing, and walking throughout office and facility areas
• Ability to travel between all buildings, departments, or facility shop as needed
• Frequent use of computers, phones, and paging devices.
• Regular interacting with employees, vendors, contractors, and visitors if necessary
• Fast-paced environment with multiple deadlines and changing priorities
• Manually required for typing, filing, and handling office supply inventory
• Ability to bend, stoop, reach and occasionally lift or move items
• Exposure to moderate noise levels typically office & production operations
• May require occasional overtime, early mornings, evenings, or weekends to support facility department needs or emergencies
• Compliance with company safety policies and procedures at all times

1
- Day Shift Opening
- Hours are from 7:00am - 3:30pm
- Monday through Friday
- Overtime Work required depending on department demands
- Must have the flexibility to rotate shifts, work nights/weekends.