Administrative Coordinator - Center Interprofessional Education

JOB TITLE:
Administrative Coordinator

DEPARTMENT:
Center for Interprofessional Education

REPORTS TO:
Dean, Center for Interprofessional Education

LOCATION:
Hybrid Remote (Whittier, California)

FLSA STATUS:
Non-Exempt, Part-time (20 hours per week)

RATE OF PAY: $22.00 to $25.00 per hour

The Center for Interprofessional Education (CIPE) Coordinator plays a key role in advancing the university’s mission of preparing future health professionals for collaborative, team-based care. This position provides comprehensive coordination for interprofessional education (IPE) activities, the Interprofessional Health Professions (IHP) courses, and the Standardized Patient (SP) program. Working in close partnership with faculty, staff, students, and external collaborators, the coordinator ensures high-quality programming, seamless operations, and alignment with national best practices, including the Interprofessional Education Collaborative (IPEC) Core Competencies.

The coordinator reports to the Dean of Interprofessional Education and serves as a central point of contact for IPE activities and SP operations, supporting both the strategic vision of the Center and the day-to‑day execution of its programs.

• Coordinate logistics for IPE virtual and on-ground events, workshops, and activities across all health sciences programs.
• Manage event scheduling, registration, communications, and accurate record-keeping.
• Serve as the primary contact for faculty and student participants in IPE activities.
• Support assessment efforts, including distribution and collection of pre-/post-surveys, attendance tracking, and preparation of evaluation reports.
• Collaborate with program directors and deans to align IPE activities with curricular needs, accreditation standards, and institutional outcomes.
• Provide administrative support for IPE Council and Advisory Board meetings, including scheduling, agenda preparation, minutes, archiving, and attendance tracking.
• Assist with IHP course coordination, including faculty support, assessment tracking, and course-related communications.
• Maintain and update the CIPE website and ensure organized archiving of course and event materials.

• Recruit, onboard, and maintain a diverse pool of standardized patients to meet institutional and programmatic needs.
• Schedule and assign SPs for IPE-related simulations, ensuring adequate coverage and smooth execution of events.
• Track SP participation, training, and performance to ensure consistency and continuous improvement.
• Ensure compliance with institutional policies, FERPA/HIPAA regulations, and confidentiality standards.
• Manage programmatic scheduling needs and calculate budgetary requirements for SP activities.
• Process timely payment for SPs and maintain accurate financial tracking for the SP program.
• Monitor the SP pool, documenting each SP’s strengths, areas for improvement, and training needs.
• Generate annual reports on SP utilization by program to support planning, resource allocation, and accreditation documentation.

• Serve as liaison between the CIPE, academic programs, and external partners to ensure alignment and shared goals.
• Maintain clear and timely communication with faculty, students, and SPs to support effective coordination.
• Foster a culture of professionalism, inclusivity, and excellence in all CIPE and SP-related activities.

• Collect, analyze, and report data from IPE and SP activities to inform continuous quality improvement.
• Provide regular reports to CIPE leadership and contribute to accreditation documentation.
• Identify opportunities for innovation and…