Enterprise Scheduling Registrar, Rehab

Physical Therapy & - Whittier

This position performs all tasks related to patient scheduling and pre-registration of outpatients in an efficient, accurate, and hospitable manner to ensure that patient, physician, and hospital needs are met. Job duties include: insurance authorization, chart preparation, faxing, filing, and managing the phones. Engages in performance improvement activities as needed and serves as a communication facilitator for the area of responsibility.

Under the direction of Management, the Enterprise Scheduling Registrar performs all tasks related to patient scheduling and pre-registration in an efficient, accurate, and hospitable manner to ensure that patient, physician, and organizational needs are met. Works closely with management to troubleshoot and resolve issues. Engages in performance improvement activities as needed and serves as a communication facilitator for the area of responsibility.

• Demonstrated attention to detail
• Demonstrated ability to communicate effectively and tactfully
• Good English spelling skills
• Good English reading and comprehension skills
• Ability to follow directions as outlined in policies or given by Supervisor
• Computer Skills / Typing 45 wpm minimum
• Critical thinking and problem solving skills to identify and resolve problems in a timely manner
• Knowledge of customer service principles and practices
• Attention to detail, actively listens and always follows appropriate channels of communication
• Excellent organizational skills, strong interpersonal skills
• Uses time efficiently, able to deal with frequent change or unexpected events
• Must be able to handle multiple tasks with interruption
• Pleasant voice; ability to diffuse escalating situations and engage management when appropriate
• Knowledge and ability to perform tasks with Microsoft Office software
• Bilingual preferred

• Minimum one (1) year experience of customer service or related field
• Knowledge of Insurance and Authorization process
• High school graduate required or equivalent, evidence of continuing education preferred
• Medical terminology or demonstrated proficiency within six months of hire date (via a course or self‑guided study program)
• Telephone experience with good phone etiquette
• Successful completion of high school education or GED
• Ability to maintain composure and balance multiple priorities in a fast‑paced environment
• 1 year customer service experience

• Bilingual skills in Spanish / Chinese preferred
• Minimum one (1) year experience in a doctor’s office scheduling patients or hospital registration / admitting
• Minimum 1 year Healthcare or Call Center Experience
• Telephone experience with excellent telephone etiquette
• Knowledge of insurance/authorization process and basic medical terminology
• Medical Assistant
• Work experience in a Call Center setting

12401 Washington Blvd.

Days

90602