Secretary V-Special Programs

Secretary V

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head(s) and other staff members.

High school diploma or GED

Proficient in the use of a computer and various software programs, i.e.:
Excel, Word, Google based programs

Strong organizational skills

Effective communication and interpersonal skills

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Basic math skills

Ability to work independently and use sound judgment

Understanding of budget codes and budgeting procedures

Working knowledge of Skyward software

Four years secretarial experience, preferably in a public education environment

Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.

Compile, maintain, and file all reports, records, and other documents as required.

Maintain physical and computerized departmental files.

Make travel arrangements for department staff and for teachers under their advisement, if applicable.

Prepare and process department purchase orders and payment authorizations.

Order and maintain inventory of office supplies and equipment.

Perform routine bookkeeping tasks and maintain department budget records.

Monitor leave requests and reports and submit to Director for review and approval

Aid employees within the department with regards to appropriate time-keeping processes and procedures

Greet visitors and respond to routine inquiries from staff and the public.

Answer incoming calls, take reliable messages, and route to appropriate staff.

Promote good will and effective public relations

Maintain schedule of appointments for department staff

Receive, sort, and distribute mail and other documents to department staff.

Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment

Follow district safety protocols and emergency procedures.

Maintain confidentiality of information.

Regular Attendance

Other duties as requested by supervisor

None.

Standard office equipment including personal computer and peripherals

Work with frequent interruptions; maintain emotional control under stress. Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Occasional light lifting and carrying (less than 15 pounds). May work prolonged or irregular hours; occasional district wide travel

Equal Opportunity

Employer:

Applicants for all positions are considered without regard to race, color, sex, (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

The district Title IX Coordinator is Jennifer Spurgers, Director of HR, 1104 Broad St., Wichita Falls, TX

Questions regarding posted positions should be addressed to human resources .