Project Coordinator

Company:
Pro Fillment

Location:

Wichita, KS
Job Type: Full-time, onsite

Experience:

Open, 2-5 years working on a Project Management team a plus

Pro Fillment is a leading supplier of high-quality furniture, fixtures, and equipment (FF&E) to the hotel and hospitality industry. Our commitment to delivering exceptional products and services has earned us a solid reputation in the market and, because of this, our team is growing.

We are seeking a highly organized and detail-oriented individual to join Pro Fillment as a Project Coordinator for Hotel FF&E. This position plays a crucial role in partnering with our Project Managers, managing proposal data and ensuring efficient communication takes place with customers and vendors. The ideal candidate will be methodical, motivated, willing to learn, and adept at handling multiple projects and tasks simultaneously.

Proficiency in Excel is necessary, and experience in ERP & CRM systems is highly desirable.

Project Collaboration

• Partner with the Project Managers to coordinate and execute tasks related to hotel FF&E projects.
• Handle back-end aspects of projects, including plan review, documentation, scheduling, vendor management and communication with internal and external stakeholders.

Customer Relationship Management

• Work side by side with Project Managers in maintaining positive relationships with customers.
• Communicate effectively with clients to gather project requirements and address inquiries.

Data Management

• Input and manage proposal data accurately and in a timely manner.
• Utilize Excel, Bluebeam, Salesforce and other tools to organize and analyze project-related information.

Information Upload

• Upload and organize project-related information to relevant databases and systems.
• Ensure that all necessary documentation is accessible to the project team and other internal stakeholders.

Task Management

• Handle tasks from multiple directions, prioritize effectively, and meet deadlines.
• Collaborate with cross-functional teams to ensure the smooth flow of project-related activities.

• Highly organized, driven and detail-oriented individual
• Ability to work in a team setting
• Motivated and eager to learn with a proactive attitude
• Ability to handle and prioritize multiple tasks efficiently
• Proficiency in Excel and other Microsoft Office applications
• Strong communication and interpersonal skills

• Competitive salary (base + bonus potential)
• 401(k) plan with company matching
• Paid time off and holidays
• Professional development opportunities
• A dynamic, fun and collaborative work environment