Secretary III-Special Education

Secretary III-Special Education

Wichita Falls Independent School District Ed Center
- Special Education
- Wichita Falls, Texas Open in Google Maps

This job is also posted in Wichita Falls Independent School District

Job : 5908321

Final date to receive applications: Posted until filled

Posted: Aug 31, 2026 5:00 AM (UTC)

Starting Date: Sep 1, 2026

Job Title: Secretary III-Special Education

Reports to: Director of Special Programs Department

Dept./School: Central Administration Office

Wage/Hour Status: Nonexempt

Pay Grade: Clerical 5/239 Days

Date Revised: 8/31/2026

Primary

Purpose:

Ensure the efficient operation of the special education department. Organize, manage, and maintain special education record information regarding students who qualified for special education services, as well as those who were evaluated but did not qualify

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

Proficient typing, word processing, and file maintenance skills.

Effective organizational, communication, and interpersonal skills.

Proficient skills with various types of office software, including the ability to develop spreadsheets, databases, Google Forms, and pivot tables.

Ability to scan, upload, and maintain physical and computerized records in a secure data save system.

Basic math skills.

Commitment to maintaining high standards of professionalism and strict confidentiality.

Experience:

Two to three years secretarial experience, preferably in a public education environment

Major

Responsibilities and Duties:

• Compile, maintain, and file all student reports, records, and other required documents.
• Compile information for students referred for special education and those who transfer in or out of the district (WFISD).
• Collect and organize testing protocols for students evaluated for special education.
• Prepare student records and Admission, Review, and Dismissal (ARD) documentation to be finalized and uploaded to the data save system.
• Mail and transmit student special education records upon request, utilizing TREX or other secure platforms.
• Process student social security benefit requests through the ERE system.
• Organize and maintain crisis-management documentation.

• Provide general clerical support to the special programs department.
• Answer incoming calls, take reliable messages, and route inquiries to the appropriate staff members.
• Schedule meetings and appointments, and maintain the department calendar.
• Contact parents by phone or mail concerning surveys for evaluations, notices, post-ARD follow-up, meetings and file all related correspondence.
• Prepare agendas, handouts, and sign‑in sheets for staff meetings and professional development (PD) training.
• Distribute and maintain testing and therapy materials as requested by therapists and diagnosticians.

• Organize, maintain, check‑in, and check‑out Special Education Fixed Assets.

• Maintain strict confidentiality of all department and student information.
• Participate in staff development training programs, faculty meetings, and special events as assigned.
• Maintain regular and punctual attendance.
• Perform other duties as assigned by supervisor.

It is the responsibility of each employee that all tasks be conducted in a safe and efficient manner complying with all local, state and federal safety and health regulations, programmatic standards, and special safety concerns identified by WFISD for use in a particular area or with a student. Although most safety regulations are consistent throughout each department and program, it is the responsibility of employees to identify and familiarize themselves with the emergency…