Assistant to Dean, Graduate School

Performs responsible technical, clerical or program administrative duties to relieve the dean of administrative details. Work involves planning, organizing, performing, and supervising a variety of administrative activities and may require supervision of one or more clerical assistants. Work is performed under general supervision with latitude for initiative and independent judgment within the college's established policies and procedures.

Position Assistant to Dean, Graduate School Department Graduate School Starting Date ASAP Salary $2607.50 Monthly Plus Benefits Job # S017-27 Budget Position # CG0397 Posted 09/10/2026 Description

Performs responsible technical, clerical or program administrative duties to relieve the dean of administrative details. Work involves planning, organizing, performing, and supervising a variety of administrative activities and may require supervision of one or more clerical assistants. Work is performed under general supervision with latitude for initiative and independent judgment within the college's established policies and procedures.

Interprets policies and explains procedures relating to academic activities performed in the college. Handles routine and special and confidential correspondence. Maintains and balances numerous operating accounts for the college. Performs specialized tasks requiring a high level of organizational skill, typing, and the taking of dictation and the preparation of college documents for distribution to the departmental chairs, faculty, and the administration.

Develops special administrative analyses and summary reports. Performs related work as assigned.

Should have three or more years of considerable progressively responsible experience in general office practices and procedures, including some administrative work and personnel supervision, preferably in a higher education environment. Experience in scheduling meetings, preparation of documents, requisitions, reports, and vouchers, required.

Thorough knowledge of modern office practices and procedures and the use of office machines, personal computers, and various office equipment. Knowledge of various software programs including but not limited to Microsoft Word, Excel, Outlook, and PowerPoint. Ability to understand and interpret pertinent policies and procedures clearly and accurately.

Graduation from a high school with either advanced secretarial training or college level courses in business administration or a combination thereof. Bachelor's degree preferred.

Excellent verbal and written communication skills. Must be well organized. Able to multitask, work independently with little supervision, and solve complex problems.

Requires the ability to maintain positive working relationships with students, faculty, staff, and the community. Must adhere to University’s core values:
People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements. Regular reliable attendance is required.

This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by Title IX. May serve as Campus Security Authority as outlined by the Clery Act.

All qualified applicants will receive consideration for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.