Associate Project Manager

Were the Thinkers who make machines speak.
Were the Doers who make their stories matter.

At Gray Matter, we uncover the industrial intelligence buried in clipboards, legacy systems, and human memory. We discover it, transform it, and turn it into insight.
From the drill press to the boardroom, we help you think smarter and do better—by listening to the machines you already trust.

And thats where you come in.

Gray Matter is dedicated to creating a team of unmatched talent in industrial technology. Our organizational culture encourages opportunities to learn and collaborate. Six core values make Team Gray Matter stand above the rest:
Bias to Action, Batteries Included, Unbounded Curiosity, Everybody Wins, Built to Last, Actionable Insight.

We are seeking an Associate Project Manager to support the successful execution of client-facing projects by assisting with project coordination, documentation, scheduling, and communication efforts. Working closely with Project Managers and cross-functional teams, this role plays an important part in ensuring projects remain organized, on track, and aligned with client expectations. The Associate Project Manager will gain exposure to all phases of project delivery while developing the skills necessary for future leadership opportunities within Gray Matter.

General

Job Duties:

• Support Project Managers in the planning, execution, monitoring, and closeout of assigned projects.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track follow-up action items.
• Assist in maintaining project schedules, budgets, status reports, and other project documentation.
• Monitor project progress and communicate updates to project teams and stakeholders.
• Help identify project risks, issues, and potential schedule impacts, escalating concerns as appropriate.
• Support resource coordination efforts to ensure project teams have the information needed to execute effectively.
• Assist with the preparation and management of project change orders, purchase requests, and other administrative requirements.
• Participate in client meetings and serve as a secondary point of contact to support communication and relationship management.
• Collaborate with technical teams to track project deliverables and ensure timely completion of assigned tasks.
• Maintain organized project files and ensure documentation is complete and up to date throughout the project lifecycle.
• Support subcontractor coordination and assist with tracking deliverables and contractual requirements.
• Contribute to continuous improvement initiatives by identifying opportunities to enhance project processes and efficiencies.
• Demonstrate Gray Matters core values through effective teamwork, accountability, and a commitment to delivering quality results.
• Pursue professional growth opportunities to expand project management and industrial technology knowledge.
• This role is located onsite in Wichita Falls, TX, with approximately 20%–30% travel, including potential overnight travel.

• Bachelor's degree in Engineering, Construction Management, Business Administration, Project Management, or a related field; equivalent relevant experience may be considered.
• 0 a03 years of experience in project coordination, project management, industrial operations, engineering, construction, or a related field.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills with a professional and customer-focused approach.
• Ability to work collaboratively with cross-functional teams and build positive working relationships.
• Basic understanding of project management principles, including scope, schedule, budgeting, and risk…