Accounts Payable Specialist

Accounts Payable Specialist (Administrative) Position Purpose

The Accounts Payable Specialist is responsible for accounts payable processing and supporting general bookkeeping functions for multiple clients. This role focuses primarily on vendor management, invoice processing, and payment accuracy, while collaborating closely with Accounting Managers and team members.

This role supports multiple clients simultaneously in a firm‑style accounting environment. Success in this position requires strong organization, comfort switching between clients and systems, and the ability to manage recurring deadlines across different engagements.

This role is best suited for someone who has worked in an accounting firm, outsourced accounting group, or other multi‑client environment and enjoys variety, structure, and client‑facing work.

The working title for this position within the company will be Accounting Assistant to maintain consistency across the department. The external posting title (Accounts Payable Specialist) is used to reflect the focus and scope of the role for recruiting purposes.

• Enter and/or import vendor invoices and validate accuracy
• Code invoices to appropriate accounts and posting dates
• Process vendor payments (checks, ACH, EFTs)
• Maintain vendor records, including W-9s and tax classifications
• Respond to client inquiries in a timely manner
• Reconcile vendor statements and resolve discrepancies
• Prepare annual 1099s for applicable vendors