Accounts Payable Clerk

Job Title

Accounts Payable Clerk

Primary responsibilities are accounts payable related, processing invoices and documents using various accounting methods including matching to purchase orders. The position requires skills to examine payable documents for accountability in accordance with statutory requirements, district policy and guidelines, and general accounting principles and procedures. The complex nature of this position requires the ability and skill to track transactions and/or errors through an account from initiation to resolution.

• Processes account payable invoices or requests for reimbursement, including review for accuracy, completeness, and compliance with district policies and procedures.
• Payment entry includes direct payments and purchase order matching invoices, which may have in excess of 100 lines.
• Prioritizes invoices according to cash discount potential and payment terms.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning payment status, including communicating the resolution of discrepancies to appropriate persons.
• Reconciles vendor statements, researches and corrects discrepancies.
• Maintains files and documentation thoroughly and accurately, in accordance to district policy and accepted accounting practices; scans and uploads payables documents and indexes them accordingly.
• Organizes and distributes invoices received through postal service, interschool mail service, and email, often receiving in excess of 100 invoices per day to be sent to appropriate responsible parties for approval.
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

Assists with additional duties as assigned by Controller and CFO.

This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.

Limited travel between schools and central offices may be required.

• Work in standard office and school building environments
• Additional demands upon request of Supervisor

• Ability to maintain professional discretion in order to comply with instructions, procedures, standards, policies, laws, and theories that are obtained within the organization
• Proficient time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
• Position requires functional reasoning skills enabling the analysis of major problems that necessitate complex planning for interrelated activities that can span one or several work units. Position requires situational reasoning skills allowing for the ability to exercise judgment, decisiveness and innovation in situations involving broader aspects of the organization.
• Ability to communicate exceptionally both verbally and written to communicate effectively with others inside and outside of the organization for the purpose of giving and obtaining highly confidential information, and frequently involving influencing and advising others on matters of significance
• Ability to solve complex problems using research, analyzing, and previous precedent for similar problems
• Ability to provide the highest level customer service
• Displays eagerness and the ability to learn new methods, procedures, and techniques
• Ability to plan and organize effectively to achieve greater results
• Gives the highest priority to achieving accuracy
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the…