Senior Payroll & Compliance Specialist - Wichita, KS

Senior Payroll & Compliance Specialist - Wichita, KS

About Midwest Drywall:
Founded in 1972, Midwest Drywall is an employee-owned company and a leading contractor of panel engineering, fabrication, installation, EIFS/plaster, metal-studs, drywall, specialty ceilings and finish carpentry. Headquartered in Wichita, Kansas, with 350+ employees, we serve customers in the Midwest region and nationwide. Midwest Drywall is an Equal Opportunity Employer (EOE) committed to long-term employment opportunities for all.

Position Summary

The Senior Payroll & Compliance Specialist supports accurate, timely, and compliant payroll administration for Midwest Drywall's union and non-union workforce. This role provides senior-level support for payroll compliance, union reporting, certified payroll, prevailing wage documentation, payroll tax reporting, OCIP/CCIP reporting, payroll records, audits, and backup payroll processing. The role works closely with the Senior Payroll & Compliance Manager and partners with Finance, Human Resources, Operations, field leadership, unions, benefit funds, customers, auditors, and vendors to maintain complete records, meet deadlines, resolve payroll issues, and reduce compliance risk.

Essential Duties and Responsibilities:

Payroll Administration

• Serve as backup for weekly and bi-weekly payroll processing as needed to support business continuity.
• Review payroll data for accuracy and completeness prior to payroll processing, including hours, rates, deductions, job coding, employee status changes, and supporting documentation.
• Assist with payroll adjustments, corrections, off-cycle items, final pay calculations, and employee termination-related payroll items as assigned.
• Respond to payroll-related employee questions, research issues, and assist with timely resolution while maintaining confidentiality and professionalism.
• Maintain payroll records, supporting documentation, audit files, and recurring checklists in accordance with company retention and confidentiality requirements.
• Cross-train with the Payroll Specialist and other payroll team members to ensure continuity during vacations, absences, deadlines, and other staffing needs.

Construction Payroll and Compliance

• Prepare, review, and submit weekly union payroll reporting accurately and on schedule.
• Prepare weekly union window dues reporting and monthly union reporting, remittances, and supporting documentation.
• Assist with prevailing wage and certified payroll documentation, including project-specific reporting requirements, wage classifications, fringes, and related support files.
• Coordinate OCIP/CCIP enrollments for applicable projects and prepare required monthly OCIP/CCIP reporting.
• Maintain compliance documentation required for construction contracts, union agreements, customer requests, project requirements, and audits.
• Research discrepancies in payroll, union, certified payroll, prevailing wage, OCIP/CCIP, or compliance reporting and escalate risks or unresolved issues promptly.

Payroll Tax, Reporting, and Audit Support

• Assist with payroll tax reconciliations, quarterly payroll reporting, annual reporting, and year-end payroll activities, including W-2 support.
• Prepare, reconcile, and maintain payroll-related reports and files needed for audits, compliance reviews, union inquiries, customer requests, and internal controls.
• Support internal and external payroll audits by gathering documentation, reconciling data, responding to assigned requests, and tracking open items to completion.
• Assist with implementation of payroll process improvements, system updates, report enhancements, controls, and documentation that strengthen accuracy and efficiency.
• Monitor recurring deadlines and communicate missing information, exceptions, system issues, or compliance concerns early.
• Perform other payroll and compliance duties as assigned.

Supervisory Responsibilities

This position does not normally have direct supervisory responsibility. The Senior Payroll & Compliance Specialist may provide process guidance, cross-training, documentation support, and informal coaching to team members or employees who contribute payroll, union reporting, or compliance information.

Qualifications:

Minimum Qualifications

• Minimum of three to five years of progressively responsible payroll, payroll compliance, accounting, HR, or related administrative experience.
• Working knowledge of payroll processing, payroll records, payroll reporting, reconciliations, confidentiality requirements, and deadline-driven compliance work.
• Strong attention to detail, accuracy, organization, follow-through, and ability to manage multiple recurring deadlines in a fast-paced environment.
• Proficiency with Microsoft Excel and Microsoft Office applications, including the ability to review, compare, reconcile, and document data.
• Excellent written and verbal communication skills and the ability to work effectively with employees, managers, field leaders, unions, customers, vendors, and auditors.
• Ability to maintain confidentiality,…