Accounting Analyst II

SUMMARY The Accounting Analyst II independently manages complex accounts payable and accounts receivable transactions, resolves discrepancies through cross-functional coordination, and exercises sound judgment in sales tax determinations and collections activity. This role balances transaction execution with analytical review, process ownership, internal control compliance, and audit-ready documentation.

ESSENTIAL FUNCTIONS Analyze and resolve invoice discrepancies, including unit cost variances and quantity mismatches between invoices, purchase orders, and receivers

Independently research accounts payable exception reports, including received-not-invoiced activity

Coordinate with Purchasing, Receiving, vendors, Sales, and Management to resolve transaction, billing, and collection issues

Execute weekly accounts payable payment runs, including ACH, wire, and check payments

Apply customer payments accurately, including discounts, credits, and debits

Monitor past-due balances, perform collection follow-ups, and support resolution of customer billing disputes

Perform full credit card and expense reconciliation using Fyle, Sage, or similar systems

Analyze sales tax charged through Avalara or similar systems, determine exemption status, and process refunds when appropriate

Maintain audit-ready exemption, reconciliation, payment, and transaction documentation

Identify recurring transaction issues and recommend process improvements

Perform other duties as assignedKNOWLEDGEAccounts payable, accounts receivable, collections, and expense reconciliation practices

Invoice matching, purchase order review, receiver documentation, and discrepancy resolution

Sales tax review, exemption documentation, refund processing, and audit support practices

Accounting systems such as Sage, Fyle, Avalara, Quick Books, Made2

Manage, or similar business systems

Microsoft Excel reconciliations, spreadsheets, and standard Microsoft Office applications

Internal controls, confidentiality standards, and company policies and proceduresCOMPETENCIESIntegrity and confidentiality

Strong analytical judgment and independent decision-making

Accuracy, attention to detail, and reconciliation discipline

Effective verbal and written communication

Organization, time management, and follow-through

Problem solving and cross-functional collaboration

Ability to manage multiple priorities and meet deadlines

Professionalism in customer, vendor, employee, and department communications EXPERIENCE AND EDUCATION High school diploma or equivalent required

Associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred

Experience with Sage, Fyle, Avalara, Quick Books, Made2

Manage, or similar accounting and ERP systems preferred

Strong Microsoft Excel reconciliation skills required

Demonstrated ability to analyze discrepancies, exercise judgment, and work independently

Ability to perform basic math calculations and review financial, customer, vendor, invoice, and transaction data accurately

Proficiency with Microsoft Office products, keyboarding, and standard business software applications WORKING CONDITIONS Work is performed primarily in a normal office environment

Ability to sit and/or stand for 7 to 9 hours per day Frequent computer use, typing, and repetitive hand motion may be required for extended periods

Ability to communicate clearly and professionally with employees, vendors, customers, and other departments

Ability to understand and follow verbal and written instructions

Ability to work independently or in a team environment as required WORK AUTHORIZATION/SECURITY CLEARANCE Must be legally authorized to work in the United States If a security clearance is required:

Candidate must be able to obtain and maintain applicable security clearance requirements

Successful candidates must be able to obtain required Program Access approval, if applicable
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