Administrative​/Database Specialist - Veteran Upward Bound

Department: Veteran Student Support Services

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Range starts $17.73/hr, possibility for adjustment based on qualifications

Work Schedule: Mon - Fri, 8-5

Export Compliance Requirement:No export control requirement.

Job Story

The Connector, The Organizer, The Detail Detective

Are you someone who lights up a room and makes everyone feel welcome? Do you enjoy friendly conversations one minute and then dive into details, like double-checking data or navigating data management systems the next? If so, you’ll feel right at home here. We’re searching for a people-first problem solver who finds just as much joy in building relationships as in keeping things organized, accurate, and running smoothly.

This isn’t your typical admin role tucked away in the background. It’s a dynamic, hybrid position where you’ll be the welcoming face of our office, the champion of accurate data, and the go-to person who keeps everything on track, compliant, and moving forward. When managing a federally funded program, it is essential to maintain accurate participant records, track performance data, and meet all reporting and compliance requirements.

Thrives in this role if you’re someone who:

Has experience in budgeting, accounting, or detail-heavy administrative work.
Isn't startled by new to you software systems, you'll click, explore, test, and learn them enjoying solving the challenges along the way.
Are both a people person and a numbers person—because why choose just one?
Feel comfortable reaching out, starting conversations, and asking questions when something’s unclear.
Notice problems early, talk about them openly, and focus on finding solutions rather than getting stuck on obstacles.
Happy to make quick decisions when it makes sense but also know when to ask for backup or pause in order to have guidance.
Would love being involved in event engagement and community-facing activities.
Might have military experience, or experience with families in the military, or in higher education (all are great bonuses but not required).
This role is ideal for someone who wants to excel, not just complete tasks, a curious, proactive, efficient, and genuinely person invested in keeping both people and data supported.

If you're ready for a position where connection meets precision, curiosity meets structure, and your initiative truly matters, we’d love to see your application.

Job Summary

Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).

Essential Functions

Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc. May coordinate, attend, prepare materials for and/or take minutes at meetings and special events. May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements.

May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff. May order and maintain sufficient inventory of office supplies and equipment. May be assigned to lead, assist, coordinate or support special projects as needed.

Job Duties

80% Administrative Specialist
Serve as the reception being warm, welcoming, and approachable.
Support compliance processes, documentation, and reporting, keeping timelines tight and details spotless.
Ensures the program operates efficiently and remains audit-ready by developing, maintaining, and securing databases that capture key participant information, services provided, and outcomes achieved.
Assist with campus tabling and engagement events.
Jump in quickly when issues arise, surfacing concerns early and helping find solution-focused resolutions.
Provides administrative support such as scheduling, correspondence, purchasing, and recordkeeping to keep daily operations running smoothly.
Provide general administrative support that…