Executive Administrative Assistant - YMCA

GENERAL FUNCTION

The Executive Administrative Assistant provides support and assists the COO with high-level administrative functions, operational duties, meeting support and documentation, and special projects.

• 1. Bachelor’s degree or equivalent experience in communication, business, or related field
• 2. Demonstrated skills in customer service, public relations, organizational skills, communications, supervision, computer knowledge, file maintenance and bookkeeping/accounting experience
• 3. Experience in office/administrative support. Additional experience with boards and committees is preferred
• 4. Demonstrated professionalism in both attitude and appearance

• 1. Visual, auditory, and verbal ability to communicate effectively with people and monitor property and activity
• 2. Ability to perform light physical activity
• 3. Ability to lift 35lbs and sit for extended periods of time; occasionally stoop/bend
• 4. Maintain a neat and professional appearance at all times

• 1. Strong communication skills, with excellent written and oral communication skills
• 2. Work as a team player
• 3. Ability to maintain confidentiality
• 4. Ability to work accurately at a fast pace
• 5. Ability to simultaneously manage multiple priorities
• 6. Ability to meet deadlines
• 7. Ability to work with minimal supervision
• 8. Detail oriented
• 9. Must attend New Employee Orientation within 30 days of hire
• 10. Work a schedule that reflects the needs of the COO, and this could include evenings and weekends

• 1. Uses high levels of discretion and independent judgement in handling confidential and sensitive information in connection with job duties.
• 2. Provides clear and concise communication, utilizing various media types, to board members, staff, vendors, and other important community leaders.
• 3. Manages the COO’s operational calendar.
• 4. Manages and coordinates arrangements for meetings of various committees, task forces, and groups.
• 5. Manages and coordinates various projects and tasks to assist in the development of plans supporting the overall operations of the association.
• 6. Maintains up-to-date and accurate information in multiple databases for various reports and presentations.
• 7. Types minutes for board, committee and other assigned meetings.
• 8. Prepares and edits important correspondence, communications and presentations.
• 9. Maintains meticulous records and obtains requested information, documents and reference materials.
• 10. Other duties as assigned.

The COO and the operations team is supported and coordinated for the highest level of performance and support to the branches.