Sr. Administrative Partner

Sr. Administrative Partner

Koch Capabilities is seeking an onsite Sr. Administrative Partner to provide administrative and project-specific support for Koch Fertilizer (KF). This position involves extensive contact with various levels of internal personnel as well as external customers and service delivery providers. The successful candidate must be highly detail-oriented and possess the ability to work collaboratively with customers and admin peers. The candidate must be naturally curious, a continuous learner and advance in the adoption of existing and new technology to find ways of automating and simplifying work processes.

If you are proactive, detail-oriented, multi-tasker, can quickly adapt to change, enjoy learning in a fast-paced environment and have organizational prowess, this is the role for you!

The Administrative Partner Capability is a leveraged administrative team that creates value by partnering with leaders and teams to provide proactive, elevated, and agile support, enabling them to focus on their core business. As an extension of the business, we strive to proactively anticipate needs to minimize opportunity cost and maximize support capabilities to deliver excellent solutions that enable value creation while serving as a utility player to foster self-actualization and business transformation.

As a team, we encourage collaboration, knowledge sharing and mutual learning to create an inclusive environment and speed to value.

Responsibilities include:

• Provide administrative support to the leadership team including calendar, meeting, event and catering coordination; expense reports; and travel booking.
• Plan and execute large team meetings and customer events and trips, domestically and internationally.
• Partner with supervisors to support onboarding activities that are seamless and repeatable leading to a positive onboarding experience for new hires.
• Provide systems administration for internal team enablement tools such as Microsoft Teams, SharePoint, etc.
• Partner with internal capabilities to strategize and execute processes for team wide support services.
• Act as a connector, problem-solver, and knowledge resource, collaborating with office support capabilities such as IT, AV, Facilities.
• Providing backup support to additional Administrative Partners within the Admin Partner Capability.

Required experience includes:

• Experience coordinating calendars, prioritizing meetings, and resolving conflicts for multiple leaders
• Experience planning and executing events and managing small projects
• Experience using Teams, Outlook, Excel, PowerPoint, and SharePoint to coordinate work and communication
• Experience coordinating domestic and international executive travel, including managing passport renewals and researching/applying for required work visas
• Experience preparing and reconciling expense reports and managing purchasing documentation
• Administrative experience working with large and remote teams
• Experience in fast paced environments
• Experience utilizing Artificial Intelligence (AI) to automate and optimize work

Koch creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs about 120,000 employees across the globe.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.