Administrative Assistant to School of Arts and Sciences

Occupational Summary

Provide comprehensive administrative and secretarial support to the Dean of Arts and Sciences and to the Division of Science and Mathematics. This full‑time, non‑exempt role plays a key part in supporting academic leadership, coordinating division operations, and ensuring smooth daily functioning across offices and facilities within the School of Arts and Sciences.

• Provide primary administrative support to the Dean of Arts and Sciences and the Division of Science and Mathematics, including scheduling, correspondence, meeting coordination, and file management.
• Prepare and distribute meeting agendas, record minutes, and maintain official school and division records.
• Support academic operations by maintaining syllabi and final exam files, creating administrative documents, and coordinating with the Registrar and Admissions offices.
• Assist division leadership with monitoring budgets, ordering instructional supplies, tracking expenditures, and coordinating purchasing.
• Supervise work‑study students, including timesheet coordination and maintaining salary expenditure records.
• Serve as Building Captain for the Bishop Gerber Science Center, acting as the safety liaison and point of contact for emergency response procedures and drills.
• Initiate and track facilities and maintenance work orders for the Bishop Gerber Science Center.

• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
• Proficiency in Microsoft Office and Microsoft Teams.
• Minimum of one year of office or administrative experience.
• High school diploma required; associate or bachelor’s degree preferred.
• Must be legally authorized to work in the United States.
• Preferred experience supporting science‑related academic or professional environments.

At Newman University, employees are part of a mission‑driven community dedicated to empowering graduates to transform society through academic excellence, service, compassion, and leadership. Staff members play a vital role in shaping a supportive and purpose‑centered environment where students are encouraged to make meaningful contributions to their professions and communities. For individuals seeking a career with impact, Newman University offers the opportunity to advance a mission that aspires to create positive change both locally and globally.

If you are a detail‑oriented administrative professional who enjoys supporting academic leadership and contributing to student success, we invite you to apply and become an essential part of Newman University’s Arts and Sciences community.

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off (PTO) and approximately 20 paid holidays/breaks
• Tuition Waiver for employee, spouse, and eligible dependents after one year of employment
• Additional benefits to support your health, financial security, and work‑life balance

Founded in 1933, Newman University is a liberal arts institution grounded in Catholic values and traditions, yet is respectful of all faiths. At Newman you'll find people, programs, organizations and activities designed to educate the mind and inspire the spirit. Our low instructor‑to‑student ratio and collaborative faculty contribute to a positive learning environment. We are a sponsored ministry of the Adorers of the Blood of Christ, US Region.

We invite you to join us in our work of empowering our graduates to transform society!

Newman University participates in E‑Verify and will provide the federal government with Form I‑9 information to confirm that new employees are authorized to work in the U.S. US Immigration law protects legally‑authorized workers from discrimination based on their citizenship status and national origin.

Newman University is committed to hiring faculty and staff members that reflect the diversity of our region and to providing equal opportunities to all applicants and employees, according to all applicable equal opportunity and affirmative action laws,…