Administrative Assistant Department of Psychiatry & Behavioral Sciences

Department: SOM Wichita Psychiatry and Behavioral Sciences

Job Family Group:
Professional Staff

The administrative assistant in the Department of Psychiatry & Behavioral Sciences provides support to the department chair and director of finance and administration, and serves as the customer point of contact by handling department phone calls and front desk duties. This position is responsible for a variety of administrative and clerical duties, as well as providing coverage as needed for educational programs.

• Provide administrative support to the Director of Department Finance and Administration and Department Chair
• Maintain calendar, schedule meetings, and coordinate meeting arrangements for the department
• Track inventory and order office supplies
• Assist with the planning of the annual holiday celebration and other events throughout the year
• Record minutes of meetings upon request
• Distribute incoming department mail
• Plan, order, and set up catering for departmental meetings
• Serve as primary point of reception for all incoming calls and guests to the department
• Assist with office coordination, including lunch coverage

• Coordinate and enter faculty call schedule (clinical schedule) into appropriate scheduling systems
• Track faculty leave, ensuring clinical coverage is in place and inform Chair of deficiencies, and enter all leave onto department calendar and scheduling systems
• Assist the Chair with collection of documents, scheduling meetings with faculty, and final submission for Annual Faculty Assessment
• Assist faculty with promotion and tenure application document submission
• Maintain faculty records for the department
• Provide backup coverage for psychiatry resident and medical student education coordinators as needed
• Assist with special projects upon request

• Responsible for department community newsletter and internal newsletter
• Manage and assist with departmental social media platforms

In office position. Part‑time, 0.5 FTE, 20 hours per week. Schedule falls within Mon‑Fri 8:00AM–5:00PM, mutually agreed with supervisor.

• Four (4) years of administrative or clerical experience
• Education may substitute for experience on a year‑for‑year basis
• Experience using Microsoft Office products including Outlook, Excel, Word, and Power Point

• Bachelor's Degree in business administration or a similar field
• Experience supporting faculty and staff in a higher education setting
• Experience with Workday
• Communication
• Interpersonal
• Attention to detail
• Organization
• Time management
• Multi‑tasking

Pay range: $24.71 to $35.82 per hour.

Coverage begins on day one for health, dental, and vision insurance with generous employer contributions. Additional benefits include employer‑paid life and long‑term disability insurance, paid time off, 10 paid holidays, one discretionary day after six months, and benefits for bereavement, jury duty, military service, and parental leave. A retirement program with generous employer contribution is also available.

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information.