Operations Administrator

Position Announcement

KANSAS FEDERAL PUBLIC DEFENDER

Operations Administrator

Wichita Headquarters Office

The Kansas Federal Public Defender is accepting applications for an Operations Administrator in the Wichita Headquarters Office. The Kansas FPD provides legal representation to indigent clients in federal criminal cases and related matters. The FPD values hard work, diversity, teamwork, creativity, flexibility, and fairness.

The Operations Administrator is a key member of our administrative department, working closely with all administrative employees, legal employees, and the Defender, in all aspects of judiciary office administration. You’ll touch nearly every operational function – finance, procurement, personnel, space and facilities, data analysis, and more – and will be trusted to handle complex, confidential work with professionalism and precision. General duties and responsibilities of administrators include, but are not limited to:

• Ensures adherence to federal and local financial, procurement, and personnel practices and procedures. Acquires knowledge of current requirements and restrictions provided by
  1) DSO and AOUSC;
  2) the Guide to Judiciary Policy;
  3) applicable state and federal statutes; and
  4) GSA’s rules and regulations;
• Procures supplies, equipment, library materials, furniture, and professional contract services from government and non-government sources through competitive bids, existing government contracts, or new contracts;
• Arranges travel, creates obligations, and prepares travel vouchers for payment reimbursement, ensuring accuracy and compliance with government travel regulations;
• Assists with coordination of space and facilities: renovations; repair of office space, equipment, and furniture; problems encountered with any service requests;
• Maintains and updates office manuals and ensures compliance with internal controls;
• Assists with all aspects of accounts payable: vendor communication; invoice receiving, verifying, coding, and preparation for payment; ensuring accuracy and appropriateness;
• Reviews personnel compensation, benefits and/or training for possible actions affecting budget preparation;
• Processes personnel and payroll actions such as appointments, promotions, separations, terminations, within-grade increases, and quality step increases;
• Initiates and maintains a comprehensive orientation program for all new employees on various administrative, personnel and procedural matters;
• Counsels employees regarding office policies;
• Performs all other duties as assigned.

• Have a bachelor’s degree;
• A general understanding of the methods and skills required for accomplishing the tasks outlined in the Primary Job Duties section above;
• Ability to read, analyze, interpret and apply judiciary guidance and policy to office operations;
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form;
• Prioritize competing tasks in a fast-paced environment;
• Be adaptable to handling urgent, unplanned situations with shifting priorities;
• Ability to recognize and analyze problems and recommend practical solutions;
• Exceptional time-management and organizational skills with the ability to balance competing deadlines and evolving priorities;
• Be technologically advanced and have experience working with Microsoft Office Suite and Adobe Acrobat;
• Work well independently and collaboratively;
• Be highly motivated, organized, and meticulously detail oriented.

• A comprehensive knowledge of judiciary administrative management principles, practices, methods and techniques;
• The ability to identify, analyze, and evaluate pertinent facts, regulations, policies, procedures and precedents; and apply to internal office operations;
• Knowledge of federal government budget preparation and management, office automation, personnel management, and operations in a legal environment;
• A comprehensive knowledge of administrative management principles, practices, methods and techniques within the judiciary and federal government;
• Ability to solve problems as it pertains to judiciary procurement, finance, internal controls, human…