Administrative Coordinator: Records & Communications

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.

This is a non-operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions onto the finance database and process requisitions for defined area of work
• Co‑ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points.

• Business Administrator :
  Activity Hub
• Business Administrator :
  Business Hub
• Business Administrator :
  Employment
• Business Administrator :
  Equality
• Business Administrator:
  Mobilisation, Transition and Transformation (MTT) Administration Support
• Business Administrator :
  Resettlement Worker
• Business Administrator :
  Healthcare
• Business Administrator :
  Management Coordinator
• Business Administrator :
  New Colleagues Lead Administrator
• Business Administrator :
  Observation, Categorisation and Allocation (OCA)
• Business Administrator :
  Offender Management Hub
• Business Administrator :
  People Hub
• Business Administrator :
  Prison Digital Services Administrator
• Business Administrator :
  Programmes
• Business Administrator :
  Psychology
• Business Administrator :
  Regional Admin Support – Wales
• Business Administrator :
  Regional Admin Support – North East
• Business Administrator :
  Chaplaincy
• Business Administrator :
  Safe Decent and Secure
• Business Administrator :
  Safer Custody
• Business Administrator :
  Security Intelligence Collator
• Business Administrator :
  Social and Palliative Care
• Business Administrator :
  Substance Misuse and Drug Strategy
• Business Administrator : VCC Administrator

To be considered for this role you must meet the following nationality criteria:

• UK nationals
• Nationals of the Republic of Ireland
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
• Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.