Office Assistant​/Clerk at Santa Fe Trail High School

Applications will be accepted
Tuesday, March 10, 2026 12:00 AM - Friday, July 31, 2026 11:59 PM (Central Standard Time)

Job Description

Santa Fe Trail USD 434 is seeking an office assistant/meal clerk for Santa Fe Trail High School for the 26-27 school year.

Interested applicants apply through the district website. Background check and pre-employment drug test required.

Job description is shown below.

Purpose: The Office Assistant provides office and clerical support to assist with the efficient operation of the school district.

Meal Clerk responsibilities: The Meal Clerk verifies reimbursable meals and completes state forms for submission for state and federal reimbursement.

District Authorized Representative

Duty Year: School Year

Payment Rate: According to the classified Salary Schedule

Qualifications:

• High school diploma or equivalent.
• Health and Inoculation Certificate on file in the Central Office (after employment offer is made).
• Communication skills to work effectively with students, teachers, parents and other groups.
• Desire to continue career improvement.

Essential Functions:

• Ability to work without direct supervision.
• Ensure that all activities conform to district guidelines.
• Communicate effectively with members of the school district and the community.
• React to change productively and handle other tasks as assigned.
• Maintain confidentiality at all times.
• Become knowledgeable with operating technology equipment and Student Information Systems.
• Support the philosophy and mission of USD 434.

Physical requirements/

Environmental Conditions:

• Requires prolonged sitting or standing.
• Occasionally requires physical exertion to manually move, lift, carry, pull or push heavy objects or materials.
• May work in noisy crowded environments.

Essential Functions for Office Assistant:

• Screen visitors and telephone calls, directing them to the appropriate person/department.
• Maintain orderly filing system.
• Responsible for managing student attendance in Power School by documenting in log entries and meeting attendance as required by the state. Report attendance problems to the Principal.
• Perform the absentee report twice daily and communicate directly with parents about student absences. Track student hours in the attendance policy.
• Manage and maintain accurate documentation of attendance for use in truancy reviews.
• Screen and route incoming mail.
• Setup and maintain student files for the principal.
• Order, receive, and distribute supplies.
• Duplicate copies for office use.

Essential Functions for the Meal Clerk:

• Assist with supervision of students during breakfast and lunch.
• Operate the point of sale equipment.
• Responsible for counting reimbursable meals at the point of service for breakfast, second chance breakfast and lunch.
• Count and track extra milk and a la carte items during meal service.
• Collect and total daily breakfast and lunch count to report to the district Authorized Representative for reimbursement.
• Update Power School with free/reduced student eligibility changes.
• Log in to KSDE Child Nutrition direct certified website and review it for newly identified students.
• Report student transfers in or out of your building to the District Authorized Rep.
• Distribute outstanding meal balance letters.
• Reconcile and deposit money received from staff and students for meal accounts.
• Complete Daily income spreadsheet for the month and reconcile with office manager.
• Write receipts for parents/guardians upon request.

General Responsibilities:

• Keep abreast of new information, innovative ideas and techniques.
• Adhere to all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• See that district policies are observed at all times.
• Other duties assigned by the Authorized Rep and Principal.