Program Assistant – Part-Time (AYM HI Program

Program Assistant – Part-Time (AYM HI Program)

This position will assist with the development, coordination, and evaluation of the Addressing Youth Mental and Behavioral Health Illness (AYM HI) in primary care program. AYM HI endeavors to increase mental health training opportunities for pediatric residents. The AYM HI Program Assistant will facilitate team meetings, data collection and entry, coordination of residents, students, preceptors, and faculty involved in AYM HI programming, assist the AYM HI Leadership Team and perform other duties related to the AYM HI program.

Candidates should be self-starters, exhibit a high level of attention to detail, have an established ability to work independently, experience managing multiple projects, and have a proven ability to meet deadlines. Additionally, this position will be called upon to coordinate the AYM HI programming into existing resident education and faculty development. This position reports to the Pediatrics Administrative Manager, with oversight by Project Director for administrative assistant responsibilities and oversight by Evaluation Lead for data specialist responsibilities.

The AYM HI Program Assistant position is part time and will pay $21.63 an hour. A cover letter and resume are required to be considered for this position.

• Supports AYM HI leadership team
• Maintains and monitors project plans and schedules
• Coordinates AYM HI programming and participation
• Organizes, attends, and participates in Leadership Team meetings
• Prepares necessary presentation materials for meetings
• Provides administrative support as needed
• Ensures projects adhere to frameworks and all documentation is maintained appropriately
• Maintains communication with study partners.
• Attends partner meetings on behalf of PI/PDs or study personnel in their absence.
• Records and reports meeting notes.
• Assists in development of timelines or other documents related to the research projects.

Data Collection and Data Entry

• Maintains records and timelines of project outcomes and deliverables.
• Administers and provides follow-up for surveys, digital and paper formats for project evaluation.
• Manually enters data from other external sources (From paper into Excel, REDCap, Qualtrics, etc.).
• Retrieves data from partnering sites and/or participants and stores data in designated location(s) per project protocols.
• Assists with literature reviews for scholarship.
• Collaborates on the development of protocols.
• Assists with development and finalization of Institutional Review Board forms and coordinates process for investigators.
• Collects, organizes, and maintains a list of scholarly activities related to assigned projects/grants.

Reports and presentations

• Assists in preparation of reports for funding organization and project partners.
• Assists in the preparation of oral or poster presentations for professional conferences or meetings.
• Assists in the preparation of manuscripts for submission to professional journals including formatting to meet journal specification.
• Ensures all presentation and publication activities have appropriate approvals prior to dissemination.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment:

• This position is part-time and on site.
• Must have reliable transportation to support activities at multiple locations.

Required Qualifications:

• Education:
  
  High School Diploma
• Work Experience:
  
  3 years of administrative experience

Preferred Qualifications:

• Education:
  
  Bachelor's degree in education, business, healthcare administration, or related field
• Work Experience:
  
  Experience in graduate medical education, academic administration, or healthcare settings

Skills:

• Organization
• Project management
• Accountability
• Communication
• Prioritization
• Time management
• Attention to detail
• Problem solving
• Multi-tasking
• Self-starter

Required…