Administrative Assistant - Title

Job Description - Administrative Assistant 6 - Title 1 (260-Day) (13665)

Job Title:

A d mi n istrat i ve As sista n t 6

Position Function:Pr o vi d esu p p o rt f o r s en i o rma n a g e mentby p er f o r mi n gawide v ar i e ty o f d u t i es with a h i g h d egree o f a c cu r ac y , s o m e o f a c o n fi d entialnat u ret h atmaybe r eq u iredb u t n o t l i mitedtoans w eri n gp h o n e s , a d va n ced co m pu terf un ct i o n s, t y p i n g , el e ct r o n ic fil i n g , c o p yi n g ,distr ibu ti n g m ai l , pr o o frea d i n g , pre p ar in g r eportsandsc h ed u l in gm e eti n g s with m i n i mal s up e r v is i o n .

Essential Performance Responsibilities:

Drafti n gl e tter s ,m e m o s, a n dre p o r t s f o r se n i o r ma n a g e m ent

O v er s ees o r re s o l v es n on - r o u ti n e o r d i ff i cu l tsituat i o n s based o nk n o wled g eandi n ter p retat i o n o f esta b l i shed p o l i ciesandproced u r e s

Mai n taindata b a s es,sp r e a d sheets, l et t er s / m e m o sandpresentat i o n s

Sc h ed u l in gap p o i n t m ents a n d m e e ti ng s

Ass i stinp u rc h asi n ge qu i p mentand m ai n taininve n t o ry o fc u rre n t o ff i ceeq u i p e m ent

Ass i stswith d i ff i cu l t a n dv a riedadmi n ist r ati v e t a sks

Additional Duties: Ass i sts with ad d itio n al d u ties a s a s si gn ed by S u p er v i s or .

Equipment:This p o sit i o nmayre qu irethe abi l i t y t o u seSMA R T b o ar d s and i Pa d s in a dd itiontob a sic o ff i ce eq u i p m entsuchas c o m pu t ers, c o p i ers,sca nn ers,andfax m a ch in e.

M u st a l ways c o m p l y w i th USD 2 5 9 ’s gu i d eli n e sforeq u i p me n t u se.

Travel: L i mi t ed tr a velbe t we en s ch o o ls a n dcentral o f ficesmaybe r eq u ire d .

Physical and Mental Demands:

W o rkin stan d ard o ff i c e a n dsc h o o l b u i ld i n ge n vi r o n m ents

Knowledge, Skills, and Abilities:

Po s esssu p er v i s o r y a t tri bu tes in o r d ertosu p er v i sea n dassi g n w o rk t oa s mallg r o u p o f e m p l o ye e s t h at are t y p ica l ly d o i n g w o rk o fthe s a mety p e

A b i l ity t omai n tain p r o fess i o n al d iscr e ti o nin o r d er t oc o m p lywith i nstru c t i o n s, p roced u r e s, sta nd ar d s, p o l i cies,laws,andt h e o ries t h at are o b tai n ed wit h inthe o r g a n i z at i o n

Prof i cientti m e na g e m e n t skil l s, g oo dju d g men t , p r o b le m s o lvin g , andana l yti c al a b i l ities in o r d to effect i ve l ym e et dead l i nes

Advan ced co m pu ter p r o fic i enc y a n d the abi l i t y to eff e cti v e u s e M i cr o s o ft W o r d , Ex c el, O u t l o o k,a n d P o w er P o i n t, which will be d ete r mined and val  ed b y te st ing

A b i l ity to co mm un i late x ceptio n al l y b o th v erb al l y a n d w r i t t e n t o c o mm un ic a tee f f e c t i v e l y w i t h o t h e r s i n si d e a n d o u t s i d e o f t h e o r g a n i z a t i o n f o r t h e pu r p o s e o f g i vi n g and o b a i t i n g h i g h ly c o n f i d e n t i a l i n f o r m a t i o n ,and freq u ent l y i n v o lving in fl u e n c i ng o t h e r s in g t h e r s o n m a t t e r s o f si g n if i ca n ce

Ab i l ity t o s o l v e c o m p lex p r o b l e ms us i n gr e search,a n alyz ing , andprev i o u s p r e ce d ent for i mi l a r p ro b le m s

Ab i l ity t o wr i te l et t ers,m e m o s and rep o st th at c o m ma n dat t ent i o n d ach i e v e res u l ts

Dis p layseager n e ss andt h eab i l i ty to l earnn e w met h o d s, pro c ed u res, a n dtech n i qu es

Ab i l ity t opl a n d o r g a n i z e eff ect i v e l y t o ach i e v e g r e a t er res ul ts

G iv e sthe hi g h e s t p rior i ty t o ach i e in g a cu r ac y

Dis p laysa si gn if i ca n t d egr e e o fprof ess i o n al i s mandc o n fi d entia l ity

Ab i l ity t o c o n fo r mtop ro p e r sta nd ar d s o f pr o f ess i o n al d r e s s a n d app eara n c e

Know l ed g e of co m p a n y ' s m ission, p u r p o s e, g oals a n d t h e ro l e o f e ve r y e m p l o y e e i n achievi n g each o f them

Interrelations:

Co n ta c t w i th per s o n n e l w i t h int h e d istrictandwith c u st o r s and v en d o r s

Willbew o r ki n g u n d er th e d i rectsu p e r vis i o n o f th e d e p a r t m e n t su p e r vis or i n d er t o co m p let e d ay t a s k s

Willbew o r ki n g withadiv e rse p o pu lat i o n r eq u ir in g th e a b i l it y toha n d le all s i tua t io n s w i t h ta c t a n d d i p l o m a c y

M u st und er s tandandres p o n d appropr i a tely to us m e o r n e e d s and maintain a posti v e a t tit u d e with all cust o mer s and c o l l e ag u e s

Expec t ed t oint e r actwith a ll inter n al a nd ex tn or alcus t o mers in afrien d ly,pro f e ss io n al m a r n er a n d p rovi d eq u ick, r espo n s i ve c u st o mer s r vi ce

Employee Punctuality and Appearance:

In o r d er f o r s ch o o ls t o o p e r ate ef f e c t i ve l y,e m p l o y eesare ex p ec t ed t oper f o r mallassi gn ed d u tiesand w o rkall sc h ed u ledho u rsd u ri n g…