Research Grant Administrator

Department: Office of Research Administration

Campus

Location:

Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Commensurate with experience

Work Schedule: Typically Monday - Friday 8:00 am - 5:00 pm; work is performed on-site and in person.

Export Compliance Requirement: This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Citizen”.

In this position, you will work as part of a team administering grants and supporting Principal Investigators. You will have grant assignments that are yours to set up, answer questions, maintain compliance, approve invoicing, payroll and reporting. Multitasking is the everyday routine for this role, making it challenging and never boring. Your role is crucial to the success of the projects supported by the grants that benefit community, science, and education.

Performs post-award grant activities to ensure federal, state and industry compliance with all award and/or contract requirements by monitoring detailed budgets, analyzing expenditures for allowability and applicability, and providing financial and/or accounting support to the Principal Investigator.

• Analyzes, reviews and approves detailed expenditure transactions for payment within the grant award criteria.
• Ensures compliance with payroll and cost share commitments through research, reconciliation and review of financial data compared to University policies and contract agreements.
• Establishes grant awards within the University financial system, including parameters for industry defense contract allocations, cost share funds, billing dates, and revenue recognition.
• Prepares reports for Principal Investigators showing life-to-date spend on the grant, remaining funds available, cost share commitments, etc.
• Prepares all financial reports as required by the granting agency.
• Provides training to departmental staff as required.

• Bachelor's degree in accounting, finance, business or related field.
• Three (3) years of experience in accounting, finance, compliance, or related field. Every 15 hours of graduate college coursework beyond a bachelor's degree can be substituted for one (1) year of experience.

• Strong analytic skills
• Knowledge of sponsors’ rules and regulations, including ability to interpret laws, regulations, principles and policies
• Organized, detail oriented, and ability to prioritize and manage time effectively
• Ability to work effectively under time-critical deadlines
• Ability to effectively communicate with many client stakeholders and make sound and reasoned decisions for strategic planning
• Ability to gain consensus and buy-in from a varied group and move forward to achieve goals
• Ability to multi-task and work cooperatively as part of a team
• Ability to maintain discretion and confidentiality
• Ability to adapt to changing circumstances and priorities

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.