Budget Analyst - Federal Programs

Job Description
- Budget Analyst
- Federal Programs (14399)

Job Title: Budget Analyst
- Federal Programs

Position Function: The Budget Analyst – Federal Programs provides financial, budgeting, compliance, and analytical support for the District’s federal programs and other assigned funds. The position partners with program managers, school and department leaders, and Financial Services staff to develop and monitor budgets, ensure compliance with applicable requirements, and promote the effective and timely use of available resources. The Budget Analyst serves as a financial resource by providing analysis, technical assistance, training, and reporting to support sound financial decision-making and successful administration of federal programs.

Essential Performance Responsibilities:

• Develops and monitors budgets for assigned federal programs, grants, funds, schools, and departments, including expenditures, revenues, encumbrances, staffing, available balances, spending plans, and financial projections.
• Develops and maintains knowledge of assigned federal programs and funding sources, including allowable uses, grant periods, approved budgets, and applicable federal, state, and District requirements.
• Partners with program managers to review financial performance, identify spending or compliance concerns, develop solutions, and support the timely and strategic use of available resources.
• Reviews and processes budget transfers, journal entries, funding changes, and other financial transactions to ensure accuracy, appropriate funding, and compliance with applicable requirements.
• Prepares financial reports, reconciliations, schedules, and supporting documentation required for grant administration, reimbursement, internal management, and state and federal reporting.
• Supports the District’s Single Audit activities by preparing schedules, reconciliations, work papers, and supporting documentation; responding to auditor requests; and assisting with the resolution of audit questions and findings.
• Assists with the preparation and reconciliation of the Schedule of Expenditures of Federal Awards (SEFA), including validation of federal expenditures and required federal award information.
• Supports human capital budgeting and accounting for federal programs, including monitoring positions, salaries, benefits, funding allocations, and personnel-related budget changes.
• Provides technical assistance and training to District staff regarding federal program budgeting, financial processes, funding strings, financial systems, reporting requirements, and related areas of responsibility.
• Assists with the preparation of the District’s annual budget, Kansas State Department of Education budget forms and reports, Annual Comprehensive Financial Report (ACFR), annual financial audit, and other required financial reporting.
• Collaborates with Human Resources, Payroll, Accounting, Purchasing, program staff, and other departments to ensure financial and personnel transactions are accurately and appropriately recorded.
• Maintains complete and organized financial records and supporting documentation in accordance with District policies, grant requirements, audit standards, and applicable record-retention requirements.
• Responds accurately, professionally, and timely to inquiries from District staff, leadership, auditors, and other stakeholders regarding assigned budgets, federal programs, and financial processes.
• Supports the Director of Budgeting, Chief Financial Officer, and other Financial Services leadership through financial analysis, research, reporting, and special projects as assigned.
• Cross-trains with Budget Department staff to promote continuity of operations, appropriate internal controls, and effective coverage of critical…