Publication and Academic Programs Specialist

* Manage new submissions by recording them and sending them to the review stage in Open Journal Systems (OJS).
* Prepare submitted papers for the peer review process.
* Work with authors to obtain completed author agreements and license-to-publish forms, and to secure any required permissions for third-party materials. Work with authors to obtain executed author agreements and license to publish forms and obtain any necessary permissions for third-party materials.
* Assist authors with editing manuscripts.
* Support faculty and researchers by editing and formatting their manuscripts to align with the author's instructions.
* Edit and format all submissions to
* KJM* and involve all necessary reviewers and editors.
* Serve as quality-control lead for
* KJM*, ensuring content goes through multiple stages of review.
* Assist with the final review of the bi-monthly issues.
* Distribute published issues school- and community-wide.
* Send bi-monthly issues to bundler for XML conversion for PMC indexing.
* Create designs for journal covers for
* KJM* and prepare articles for upload to Pub Med.

Support the Assistant Dean for Undergraduate Medical Education in all
* KJM*-related activities.
* A minimum of 3 years working experience with manuscript management systems, i.e.., academic or medical publishing, or scientific/medical communications; or a combination of experience and relevant education.
* Familiarity with independent management of publication plans, journals, vendors, and compliance (e.g., GPP [Good Publication Practice], ICMJE)
* Experience with project coordination.
* Experience working with confidential information.
* Microsoft Office products including Word, Excel, PowerPoint.
* Experience working with academic programs and/or student affairs in a post-secondary environment.
* Editorial management
* Clinical research coordination or regulatory writing
* Experience with Adobe In Design
* Customer service
* Attention to detail
* Independently set goals, organize data and make decisions
* Proofread and edit documents for grammar and spelling
* Strong communication skills
* Proven multi-task skills

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment.

A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

The mission of the University of Kansas Medical Center is to improve lives and communities in Kansas and beyond through innovation in education, research, and health care.
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