Purchasing Clerk

Heartspring is a company driven by our values excellence, possibility, leadership, service, celebration, and integrity. The Purchasing Clerk ensures that all necessary supplies and materials are available to maintain a safe, clean, and functional environment for our clients and staff. This role is integral to providing high‑quality care and services, ensuring that the organization is well‑stocked with essential items that support our healthcare services.

The Purchasing Clerk will manage inventory, coordinate with vendors, and ensure timely and cost‑effective procurement of supplies.

Onsite, Monday–Friday, 9:00 a.m.–5:30 p.m.

• Supply Chain Coordination:
  Manage the procurement process to ensure timely and accurate ordering of consumable supplies, materials, and other essentials for the organization. Collaborate with various departments to identify specific needs and secure the best possible terms.
• Inventory Management:
  Maintain an organized and accurate inventory system that supports Heartspring’s operations. Conduct regular audits and adjust inventory levels to meet the changing needs of the organization.
• Vendor Relations:
  Build and maintain strong relationships with vendors to ensure the best pricing, quality, service, and ethical practices.
• Compliance and
  
  Risk Management:
  
  Ensure all purchasing activities are compliant with regulations and organizational policies. Maintain accurate records and support for Heartspring’s financial and operational interests with meticulous attention to detail.
• Operational Support:
  Provide essential support to all Heartspring programs by anticipating needs and proactively managing supply orders. Supervise any assigned students or staff in fulfilling supply requests, ensuring that the student and staff work is aligned with operational efficiency.
• Continuous Improvement:
  Regularly assess and refine purchasing procedures to enhance efficiency and cost‑effectiveness. Identify opportunities for cost‑saving measures that benefit the organization without compromising quality.
• Professional Responsibility:
  Adhere to code of conduct and company policies, review published communications, act through the chain of command to alert superiors, and ensure confidentiality. Other duties as assigned.

• Strong organizational and time‑management skills, with the ability to manage multiple priorities in a fast‑paced environment.
• Excellent communication and interpersonal skills for effective vendor and internal communications.
• Proficiency in Microsoft Office, inventory management software, accounting software, and digital tools/platforms.
• Ability to work independently with minimal supervision, demonstrating strong problem‑solving skills.
• Understanding of the needs of clients with neurodevelopmental disabilities and how supply chain management can impact their care.
• High attention to detail and accuracy in managing records, inventory, and financial documentation.
• Minimum two years of purchasing experience.
• High school diploma or GED required.

• Lifting:
  Up to 30 lbs. frequently; 50 lbs. rarely.
• Carrying: 10–15 lbs. frequently; 50 lbs. seldom.
• Sitting/Standing/Walking: sits rarely; stands constantly; walks frequently.
• Climbing: rarely.
• Bending/Twisting/Kneeling/Reaching: frequently.
• Reaching: frequently.
• Pushing/Pulling: 10–15 lbs. occasionally; 50 lbs. rarely.
• Dexterity: constant hand‑eye coordination and manual dexterity.
• Stamina/Endurance: mild exertion frequently; heavy exertion occasionally.
• Vision/Hearing: constant ability to see clearly and hear instructions or warnings.
• Mind‑Body Connection: frequent awareness of body positioning and task execution.