Material Coordinator

P&E Constructors is an employee-owned (ESOP) mechanical and electrical construction firm executing large capital projects with deep roots in the industrial construction sector. Since 1946, we’ve delivered fabrication and installation services with a commitment to safety, quality, reliability, and client-focused solutions.

The Material Coordinator is responsible for supporting the Warehouse Manager by helping coordinate daily warehouse functions, material control activities, documentation, inventory tracking, receiving and issuing processes, and communication between warehouse staff, field supervision, procurement, quality, safety, and project leadership. This position is intended to strengthen the Warehouse Manager’s ability to maintain organized, accurate, safe, and compliant warehouse operations. This role focuses on coordination, follow-up, record accuracy, system updates, and administrative support for warehouse functions on industrial construction projects.

• Assist the Warehouse Manager with daily coordination of warehouse priorities, material flow, documentation needs, and communication with project stakeholders
• Track open items assigned by the Warehouse Manager and follow up on receiving issues, material requests, inventory questions, vendor discrepancies, and documentation requirements
• Prepare status updates, logs, and reports that help the Warehouse Manager monitor warehouse performance, material readiness, and compliance concerns
• Support coordination of warehouse staffing needs, work sequencing, and task visibility without assuming management authority unless directed
• Support daily warehouse activities including receiving, issuing, quality documentation, inventory control, space organization, and logistics coordination
• Organize warehouse workflows and communicate priorities established by the Warehouse Manager to the appropriate personnel
• Assist with equipment, tool, and material status tracking and coordinate maintenance or service requests through the Warehouse Manager when needed
• Support warehouse organization, labeling, housekeeping, storage discipline, and material segregation practices
• Maintain and update inventory records in COINS or approved tracking tools as directed by the Warehouse Manager
• Assist with cycle counts, inventory reconciliations, barcode tracking, material status updates, and discrepancy research
• Process and track material requests, approvals, receiving documents, and issuing records through Procore and other approved systems
• Support OS&D tracking by documenting overages, shortages, damages, vendor issues, and corrective follow-up needed for resolution
• Prepare draft reports on inventory levels, material movement, open requests, usage, and warehouse activity for Warehouse Manager review
• Assist with inbound and outbound shipment coordination, gate processes, delivery scheduling, staging priorities, and carrier communication
• Coordinate with project leads, procurement, vendors, and field supervision to help align material availability with construction schedules
• Support mobilization and demobilization activities by tracking materials, rental equipment, tools, trailers, containers, and warehouse close-out needs
• Communicate material constraints, late deliveries, documentation gaps, and priority issues to the Warehouse Manager for direction and escalation
• Support enforcement of warehouse safety standards, site procedures, PPE requirements, housekeeping expectations, and company policies
• Assist with safety documentation, inspection follow-up, training records, and communication of hazards or noncompliance to the Warehouse Manager
• Confirm that warehouse activities are documented and performed in alignment with project safety, quality, and…