Administrative Assistant

Position Summary

We are seeking a highly organized and compassionate Administrative Assistant to support the daily operations of our assisted living community. This role plays a key part in ensuring efficient office functions while providing excellent customer service to residents, families, and staff.

• Provide administrative support to leadership, including scheduling, correspondence, and filing
• Greet residents, families, and visitors in a professional and welcoming manner
• Answer and direct phone calls, emails, and inquiries
• Maintain employee records, schedules, and timekeeping systems
• Assist with onboarding paperwork and compliance documentation
• Support coordination of meetings, events, and resident activities
• Manage office supplies and ensure organized records and documentation
• Assist with billing, data entry, and general clerical duties as needed
• Maintain confidentiality of resident and employee information

• High school diploma or equivalent required; associate’s degree preferred
• Previous administrative experience, preferably in healthcare or senior living
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to work independently and as part of a team
• Experience with scheduling or payroll systems is a plus

• Compassionate and resident-focused approach
• Attention to detail and strong problem-solving abilities
  
  Ability to prioritize tasks in a fast-paced environment
• Professional demeanor and positive attitude

• Competitive pay
• Supportive team environment
• Opportunities for growth and development
• Meaningful work serving our senior community