Parks & Recreation Office Manager

Parks & Recreation Office Manager

The Parks & Recreation Office Manager will coordinate all administrative duties and responsibilities in the front office in order to ensure organizational effectiveness and efficiency. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and able to enjoy the administrative challenges of supporting an office of diverse people.

Examples of duties include:

• Create and update individual profiles for all new and existing customers in Civic Rec software
• Keep records of all payments to contractors and vendors, input requisitions and create purchase orders
• Provide effective communication with janitorial staff to order supplies and schedule maintenance according to event and rental schedules
• Keep office stocked with supplies and ensure all staff have required materials for their job
• Reports all building issues and repairs to the facilities maintenance department
• Collect data from rentals and events to distribute to department director in monthly reports
• Monitor and report equipment and inventory to the director on a regular basis. Establish a standard of performance measures with recreation and office staff
• Maintain records for department utilities and billing, employee payroll, accounts payable and accounts receivables
• Complete contract renewals with supplies/vendors. Complete credit applications and record all details
• Maintains schedules for subordinate staff in accordance with rental and events
• As needed and directed, supervision of office staff to ensure productivity and efficiency is maintained
• Maintains a safe and secure working environment
• All other duties as assigned

Typical qualifications include:

• Associates' Degree or some college
• Minimum three (3) years experience in an administrative office role
• Any equivalent combination of education and experience may be substituted for the minimum qualifications
• Must possess a valid State of Florida Driver's License
• Working knowledge of computers/Internet/email including word processing, spreadsheets and databases
• Mathematical skills, ability to effectively meet and deal with the public
• Excellent written and verbal communication skills; ability to multi-task
• Strong organizational and planning skills
• Ability to perform duties and tasks under time constraints with little or no supervision. Superior organizational skills required