Administrative Assistant

Atlantic Pipe Services is a growing team in underground drainage and trenchless pipeline solutions. Founded in 2017, we operate across the Southeast with a focus on innovation, reliability, and putting our people first.

We offer competitive pay, ongoing professional development, and minimal travel so you can be home every night. If you're driven, team-oriented, and ready to build a career with real growth potential, APS is the place for you.

• Prepare and coordinate with HR for virtual new hire orientation: set up onboarding laptop, provide PPE, collect new hire documents, scan to HR
• Prepare and save rehabilitation hitlists/rehab tables
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in preparation of regularly scheduled reports
• Provide applicants with applications and/or instructions on the application process and MVR process: collect, make copies, and scan applications/documents to hiring manager
• Maintain weekly physical inventory county of safety equipment, provide information to manager
• Serve as first point of contact for all office visitors, vendors, and deliveries; greet guests and direct them accordingly
• Be available in person to answer payroll and timekeeping questions from employees
• Maintain a clean, organized, and professional office environment
• Provide administrative support to supervisors and field staff
• Participate in process improvement efforts to streamline office and field communication
• Assist with job tracking and compile data for billing or reporting
• Maintain and distribute pre/post equipment inspections to manager and fleet department
• Maintain downed equipment log and distribute to accounting and management
• Support managers with a variety of tasks, meetings, organizing files, preparing documents, managing communications, and helping with daily office activities as needed
• Liaise with executive and senior administration assistants to handle requests and queries from senior managers

• Proven experience as an administrative assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel in particular)
• Excellent time management skills and ability to prioritize work

Atlantic Pipe Services is an Equal Opportunity Employer. We are committed to the principles of equal employment opportunity and comply with all applicable federal, state, and local laws. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, age, national origin, disability, genetic information, marital status, veteran status, or any other protected characteristic under Florida and federal law.

Atlantic Pipe Services is committed to providing reasonable accommodation to applicants and employees with disabilities. If you require accommodation during the application process or for any part of the employment process, please contact our HR department to initiate an interactive dialogue.

Atlantic Pipe Services is a Drug-Free Workplace. All candidates are subject to pre-employment drug and alcohol screening. All positions require passing a pre-employment criminal background check.

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance