Administrative & Fiscal Coordinator; Economics​/Speech

Under the supervision of the Department Chair and Speech Unit Director, this position manages all administrative and financial needs to include leadership and faculty support for ~30 full‑time, affiliated, or visiting faculty members. The individual selected for this role will leverage their experience with fiscal administration and daily office operations to advance the goals of these academic units in the Arts & Sciences.

• Providing fiscal and administrative support for the Chair, Director, faculty, and office to include accurate processing of travel reimbursements, payments, and scholarships.
• Managing the department’s indexes by verifying accounting entries, balancing monthly expenditures against the budget, maintaining tracking spreadsheets, and assisting in budget planning by providing financial review of resources. Funding sources include state, grant, overhead, gift and endowment funds.
• Facilitating transactions for procurement of equipment and services to include computer equipment for faculty and staff.
• Serving as the department’s equipment inventory coordinator.
• Assisting with event planning and logistics throughout the year.
• Providing administrative and faculty personnel services including processes for merit review, promotion and tenure while ensuring compliance with all applicable policies and procedures.
• Identifying administrative goals and priorities, with an emphasis on budget tracking.
• Interpreting new directives, policies, and procedures and communicating changes to appropriate staff.
• Overseeing the hiring of student assistants; ensuring timesheets are completed and approved in a timely manner.

• High school diploma or equivalent.
• Familiar with administrative and business practices including customer-service techniques.
• Working knowledge of basic accounting principles and fiscal administration including tracking and projecting expenditures.
• Working knowledge of procurement and purchasing policies and procedures.
• Ability to learn and work effectively with productivity systems and applications including for procurement, travel, and fiscal reporting (e.g. Workday, Qlik, buyW&M).
• Demonstrated communication and interpersonal skills to interact professionally with a diverse population of faculty and students.
• Ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines.
• Must be detail‑oriented and can manage multiple competing priorities in a fast‑paced environment.

• Experience working in a higher education environment.
• Prior fiscal administration experience.
• Experience with grant fiscal administration.
• Experience with automated operational/business systems (e.g., Workday and buyW&M).
• Working knowledge of personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.).

• Occasional evening and weekend work required, i.e., during open house, commencement, homecoming, special events, etc.
• This is a non‑exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.