Kingsmill Realty Office Coordinator

Job in Williamsburg, James City County, Virginia, 23187, USA

Listing for: Kingsmill Resort

Full Time position
Listed on 2026-05-02

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration

Salary/Wage Range or Industry Benchmark: 60000 USD Yearly USD 60000.00 YEAR

Job Description

Must be detailed, organized, a self-starter, proactive and take pride in providing quality work. Strong written and verbal communication skills are important. Must be able to multitak between multiple roles.

Duties

Provide daily administrative support to the agents and staff

Manage calendars:
Keep agents apprised of calendar, action items, messages and relevant business issues, both internal and external

Send daily lead rotation to team members

Assign leads as rotation follows

Input all leads into proper systems

Screen incoming calls & email correspondence. Determine the priority and respond appropriately. Make recommendations as needed regarding appropriate action and follow-up

Gather voicemail messages and phone messages, taking initiative on appropriate action or routing to the appropriate person

Assist on Onboarding New agents

Work with Microsoft Outlook, Google and other technology and apps to support office functions

Compiling stats and reports pulled from the MLS as request by the staff

Folder content upkeep for all marketing material to clients

Assist agents with the paperwork needed to show properties

Create a Duty Agent schedule for weekends

Maintain and upkeep with daily office needs

Order office supplies as needed

Take proper marketing material to Resort as needed

Send out contract notifications to internal personnel

Check for mail at proper mailboxes at KRI Office & KM Resort

Other daily duties as needed within their abilities

Qualifications

Must have experience in database management
Must be proficient with common word processing and spreadsheet software
Must be detail oriented and have excellent time management skills
Possess strong customer service skills
Strong written and verbal communication skills
High School Diploma or equivalent required

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